Executive Assistant

October 4, 2024

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Logo of Wing Assistant

Wing Assistant

Internet β€’ Personal Assistance β€’ Virtual Assistance β€’ Data Entry β€’ Spreadsheet Management

501 - 1000 employees

🀝 B2B

☁️ SaaS

⚑ Productivity

πŸ’° $2.1M Seed Round on 2022-03

Description

β€’ Create and send statements or invoices, track payments, and record company expenses. β€’ Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). β€’ Store and organize documents and files. β€’ Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. β€’ Research products, purchase goods & secure samples. β€’ Store, update & collect information for marketing and sales campaigns through a CRM system. β€’ Monitor projects, conduct internal communication & organize company data. β€’ Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. β€’ Prepare itineraries, book hotels, rental cars, etc. β€’ Convey information to incoming calls & make calls for appointments or conduct informational inquiries. β€’ Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. β€’ Synthesize data & other content into cohesive reports and presentation slides. β€’ Upload videos, manage negative reviews, and keep the account profile up to date. β€’ Ad hoc tasks

Requirements

β€’ Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) β€’ Bachelor's degree or any certificate course (required) β€’ Excellent phone, email, and instant messaging communication skills β€’ Excellent English communication skills, both written and verbal (at least B2 level) β€’ Solid organizational & time management skills β€’ Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP β€’ Experience with word-processing software and spreadsheets (e.g., MS Office) β€’ Knowledge of online calendars and scheduling (e.g., Google Calendar) β€’ Proactive attitude & willingness to be trained β€’ Able to work on a graveyard shift

Benefits

β€’ Health Insurance (HMO) β€’ Performance Incentives β€’ Job Security and Stability β€’ Paid Training β€’ Inclusive Culture β€’ Upskilling Opportunities β€’ 100% Work-From-Home β€’ Exceptionally Supportive Team β€’ Opportunities for Career Growth β€’ Fun Work Environment β€’ Holiday & Overtime Pay

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