Executive Assistant

June 3

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Starfish

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Description

• Generate and dispatch statements or invoices, monitor payments, and document company expenditures • Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis • Store & organize documents and files • Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes • Conduct product research, procure goods, and arrange samples as necessary • Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system • Oversee project progress, facilitate internal communication, and manage company data organization • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings • Arrange travel itineraries, book accommodations, rental vehicles, etc. • Handle incoming calls, schedule appointments, and conduct informational inquiries • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages • Synthesize data and other content into comprehensive reports and presentation slides • Upload videos, address negative feedback, and maintain up-to-date account profiles • Undertake miscellaneous tasks as required

Requirements

• A Bachelor's degree or certification course is mandatory • At least 3 years of experience as an Executive Assistant to C-level executives (such as CEO, COO, etc.) • Exceptional communication skills via phone, email, and instant messaging • Proficiency in English communication, both written and verbal, reaching at least B2 level • Strong organizational and time management abilities • Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP • Proficient in word-processing software and spreadsheets (e.g., MS Office) • Familiarity with online calendars and scheduling tools such as Google Calendar • Demonstrates a proactive attitude and openness to training • Able to work the night-shift

Benefits

• Comprehensive Health Insurance Coverage (HMO) • Performance-Based Incentive Programs • Embracing and Inclusive Workplace Culture • Continuous Upskilling and Development Opportunities • Full Work-From-Home Arrangement • Dedicated and Supportive Team Environment • Pathways for Professional Advancement • Engaging and Enjoyable Work Atmosphere