Back Office Administrator

October 9

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Elevate and Delegate

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Description

• Job Overview: We are looking for a proactive and highly organized Back Office Administrator to support a busy real estate professional. • The ideal candidate will be tech-savvy, detail-oriented, and able to assist with administrative tasks such as managing schedules, preparing documents, following up with clients, updating the CRM, and uploading property listings. • If you thrive in a fast-paced environment and have experience in the real estate industry, we’d love to hear from you! • Key Responsibilities: Task Management: Keep the real estate agent on track by pushing him to complete tasks and reminding him of upcoming meetings and appointments. • Document Preparation: Prepare, organize, and manage documents and paperwork related to real estate transactions (contracts, agreements, disclosures, etc.). • Client Follow-Up: Communicate with clients to follow up on inquiries, provide updates on transactions, and assist with any questions. • CRM Management: Update and maintain the CRM system with client details, transaction progress, and any other relevant information. • Listing Management: Upload property listings to real estate platforms, ensuring all information and photos are accurate and up to date. • Call Support: Attend and participate in client calls when necessary, ensuring all follow-up actions are completed. • Calendar Management: Schedule and coordinate meetings, calls, and appointments, ensuring no scheduling conflicts. • Administrative Support: Assist with general administrative duties such as email management, data entry, and file organization.

Requirements

• Proven experience as a Virtual Assistant or Real Estate Assistant in the real estate industry. • Tech-savvy with the ability to quickly learn new tools and platforms. • Experience using CRM systems Proficiency in Google Suite (Docs, Sheets, Calendar, Drive). • Highly organized and able to manage multiple tasks and priorities simultaneously. • Strong communication skills, both verbal and written. • Ability to attend and assist in client calls professionally. • Detail-oriented with strong follow-through on tasks. • Self-starter who can work independently in a remote setting. • Preferred Qualifications: Experience working in a real estate setting is highly preferred. • Familiarity with real estate platforms such as Zillow, MLS, or Realtor.com is a plus.

Benefits

• Client Relationship: You will be directly working with the client. • Payment: All payments for your services will be handled directly by the client. • Vacation Leaves and Holidays: While we may have recommendations regarding vacation leaves and holidays, the decision is at the discretion of the client.