Marketing Event Coordinator

7 hours ago

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EVOTEK

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Description

• EVOTEK is North America's premier enabler of secure digital business focused on innovation. • The Marketing Event Coordinator is responsible for partnering with the Event Managers on the logistics that go into planning and hosting events. • The Marketing Event Coordinator will be responsible for end-to-end event coordination, including planning of marketing promotions and materials, coordinating of shipping and receiving of materials, budget tracking, event registration and reporting. • From corporate conferences to charity fundraisers, the Marketing Event Coordinator will play a critical role in ensuring the success of each event.

Requirements

• This role is responsible for the planning, organizing, and executing of various events. • Collaborate closely with internal teams and external vendors, fostering a sense of teamwork and camaraderie to ensure the effective coordination of all event aspects. • Support event logistics, including venue selection, audio-visual requirements, catering, and accommodation arrangements. • Develop event timelines, ensuring all resources are allocated appropriately. • Coordinate with Event Managers to create promotional materials and ensure event information is effectively communicated to target audiences. • In partnership with the Event Managers, lead the onsite management of events, including registration and attendee management, and ensure a seamless experience for all participants. • Manage event contracts from execution to processing through to payment. • Leverage internal systems to track and manage event artifacts and surveys. • Manage event guest and sponsor registrations. • Execute event related social media strategy. • Manage pre and post event invoicing, including the submission for marketing development funds. • Effective at both leading and delegating event planning tasks. • Ability to travel; this role requires approximately 25% travel • Previous event planning experience preferred • Excellent organizational and time management skills • Strong attention to detail, with the ability to prioritize and multitask effectively • Excellent verbal and written communication skills • Ability to work effectively both independently and as part of a team, with minimal supervision • Strong communication skills and ability to communicate well with the entire event staff • Demonstrated ability to exercise good judgement and critical thinking when making decisions • Expert level interpersonal skills • Project management experience, preferred • Proficient in Microsoft Office Suite and event management software • Salesforce experience, preferred

Benefits

• Salary commensurate with years’ of experience, technical expertise and geographic location. • Salary range: $67,000 to $75,000. • Benefits package that includes 100% paid medical, dental and vision for the employee. • 401(k) with employer match. • Strong company culture. • Flexible PTO policy. • Flexible working arrangements. • Annual company overnight retreat (employee + significant other).