Operations Associate

June 21

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Educate!

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Education • Leadership • Mentoring • Africa • International Development

51 - 200

Description

• Assist in the implementation and maintenance of systems and tools to enhance operational efficiency, e.g. Google Drive creation / maintenance. • Support in the management of vendor relationships and procurement activities. • Assist in project management and coordination of cross-functional initiatives. • Help maintain Educate! website, including keeping job postings and staff profiles up to date. • Assist with conference registration and other logistics. • Coordinate international travel arrangements for various team members. • Assist with scheduling of All Hands calls. • Handle general office management tasks, including purchasing and tracking laptops for the team. • Handle various HR administrative tasks, including onboarding and offboarding of employees, contract creation, and maintaining employee records and databases. • Assist in the implementation and maintenance of US/Global HR policies and procedures. • Maintain tracker for monthly European payrolls; ensure all payroll was approved and fully processed. • Draft and send monthly report of all US / Europe HR happenings (e.g. new onboardings, offboardings, benefit changes, etc.). • Assist in some financial operations, including accounts payable and budget tracking. • Assist the Controller with preparing basic reports and analyses. • Support the Controller in monitoring financial transactions and ensuring compliance with internal policies and procedures. • Collaborate with the Controller, Bookkeeper, and Financial Analyst to streamline operational processes and procedures i.e. payment processing flow.

Requirements

• 2-5 years of experience in a similar role, preferably in a fast-paced environment. • Excellent organizational skills and natural sense of how to prioritize a wide range of important tasks. • Strong attention to detail and ability to follow through and follow up. • Strong communication and interpersonal skills, with the ability to collaborate effectively with team members at all levels. • Proficiency in Google Workspace, Microsoft Office Suite and other relevant software applications – you are adept at learning new tools and technologies. • Self-directed and nimble – you don’t need daily direction from a manager to know how to spend your time. You are an “expert learner” and are naturally curious and good at figuring things out. • A positive attitude and healthy dose of humility – you know your value and find serving in a supportive role rewarding.

Benefits

• Salary based on market factors and commensurate with experience. • Health insurance with global coverage covered at 100% for employees and 50% for dependents. • Flexible work hours and ability to work remotely. • 403(b) retirement savings account with 3% match after 3rd anniversary. • Generous paid leave including one week of office closure over the winter holidays.