Executive Assistant - CEO

10 hours ago

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Hands Working Virtually, Inc.

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eCommmerce • Phone Support • Email Handling • Quality Call/Email Monitoring • Live Chat

51 - 200

Description

• Organize and manage the executive's calendar, scheduling meetings, and appointments efficiently. • Handle emails, phone calls, and other forms of communication on behalf of the executive. • Provide administrative support such as drafting correspondence, preparing documents, and maintaining records. • Handle the booking of appointments with clients, vendors, and other stakeholders. • Make travel arrangements including booking flights, hotels, transportation, and creating travel itineraries. • Process and manage order entries accurately and promptly. • Monitor and manage the executive's email inbox, prioritizing and responding to emails as needed. • Conduct outreach to potential new customers. • Manage and enhance the executive's LinkedIn profile and presence. • Coordinate and schedule meetings, preparing agendas, taking minutes, and following up on action items. • Manage and organize information, files, and documents. • Assist with special projects, research tasks, and presentations as needed. • Build and maintain relationships with clients, stakeholders, and business partners. • Assist with financial tasks such as expense tracking, budget management, and invoice processing. • Handle ad-hoc requests, troubleshooting issues, and finding solutions to problems.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field (Master's degree is a plus). • Proven experience in project management and executive support roles. • Exceptional organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in data analysis and reporting tools. • Ability to maintain confidentiality and handle sensitive information. • Strong problem-solving skills and the ability to work under pressure. • Proficiency in Microsoft Office Suite and project management software. • Proactive, adaptable, and a self-starter. • Must have a reliable internet connection.