Operations Coordinator

Yesterday

🇺🇸 United States – Remote

🐊 Florida – Remote

Although this job is listed in Florida, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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Healthlink Advisors

WebsiteLinkedInAll Job Openings

Consulting • Health IT • Advisory • CIO

51 - 200 employees

⚕️ Healthcare Insurance

🤖 Artificial Intelligence

Description

• Serve as a key support resource to senior executives, proactively managing daily operations and administrative tasks. • Calendar & Schedule Management: Maintain complex executive calendars, coordinate meetings, and resolve scheduling conflicts. • Coordinate and manage travel arrangements. • Meeting Preparation: Prepare agendas, gather materials, and ensure all necessary documentation is available ahead of time for internal and client meetings. • Assist with taking meeting minutes and documenting/following up on action items. • Communication Management: Draft, review, and organize emails, presentations, and reports on behalf of executive leadership. • Task & Deliverable Oversight: Track action items and key deliverables, ensuring timely follow-up with stakeholders. • Operational Support: Support operational initiatives, monitor project progress, and help implement process improvements. • Presentation Development: Create high-quality presentations and reports using tools like Google Suite and ChatGPT. • Special Projects: Contribute to strategic projects, including research, implementation support, and reporting.

Requirements

• Minimum of 5 years of experience as an executive assistant, operations coordinator, or similar role. • Strong Organizational Skills: Ability to prioritize and manage multiple tasks with attention to detail and efficiency. • Proactive Problem-Solving: Ability to anticipate needs, resolve issues independently, and escalate concerns appropriately. • Technical Proficiency: Proficiency in Google Suite and Microsoft (Docs, Sheets, Slides, Gmail), and familiarity with project management tools and generative AI tools such as ChatGPT. • Effective Communication: Strong verbal and written communication skills, including the ability to produce professional reports and presentations. • Confidentiality: Ability to handle sensitive information with discretion and professionalism. • Adaptability: Comfortable working in a dynamic, fast-paced environment with shifting priorities.