Executive Assistant - Founder

March 18

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Hypersonix Inc.

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Hypersonix Inc. is a leading provider of AI-driven analytics and automation solutions specifically designed for retail and eCommerce businesses. Through their groundbreaking platform, ProfitGPT, Hypersonix empowers merchandising, marketing, and forecasting teams to increase market share and optimize product margins. Their AI solutions, including Competitor AI, Pricing AI, Promo AI, and Inventory AI, provide data-driven insights that help retailers improve pricing strategies, manage promotions, forecast demand, and automate inventory management. Hypersonix's innovative technology is trusted globally, offering up to 19% profit lift and a 7X return on investment. Their AI-driven approach enables retailers to make more informed decisions and stay competitive in a rapidly changing marketplace.

AI • Machine Learning • Automation • Analytics • Enterprise

51 - 200 employees

🤖 Artificial Intelligence

🛍️ eCommerce

🛒 Retail

📋 Description

• Managing the founder’s schedule – booking client meetings, team 1:1s, and other stakeholder check-ins. • Taking ownership of the founder's calendar - prioritising the most important tasks. • Inbox management – triaging and responding to emails. • Meeting support – notetaking, tracking actions, and ensuring follow-ups happen. • Organising events – from team socials to marketing initiatives, including venue bookings, guest invites, marketing collateral, catering, speaker coordination, and budget management. • Handling admin tasks – travel bookings, meeting room reservations, insurance renewals, team anniversary gifts and more. • Supporting commercial initiatives – issuing contracts, liaising with industry speakers (often founders themselves) for webinars. • Occasional PA tasks – personal appointments, coordinating, etc. • Expense Management - track executive expense reports, including reconciliation of statements. • Oversee invoice approvals within agreed thresholds. • Project Assistance - track project progress to ensure deadlines are met.

🎯 Requirements

• Education: Bachelor’s degree required, • Master’s degree is preferred. • Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style. • Experience: Proven track record as on ES/PA, ideally in a startup or fast-moving environment. • Highly organised: Able to juggle multiple priorities with minimal oversight. • Tech-savvy: Quick to learn tools like Google Suite etc. • Problem solver: Spots challenges before they arise and takes action. • Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities. • International experience: working across time zones preferred.