Operations Associate / Executive Assistant

August 8

Apply Now

Receive Emails with Similar Jobs

More Staffing LLC

WebsiteLinkedInAll Job Openings

Hire a team in the Philippines for the price of a person in the US!

recruitment • Human Resources • outsourcing • staffing • remote work

2 - 10

Description

• Provide comprehensive operational support by managing routine tasks, automating processes, and enhancing workflow efficiency. • Conduct data mining activities to identify potential development sites for solar electric facilities. Utilize tools such as Google Earth and mapping software to analyze geographical data. Manage electric utility and real estate information to assess site suitability. • Assist in document preparation, drafting, and note-taking during meetings. Utilize Monday.com project management Google software systems to maintain organizational records and manage tasks effectively. • Collaborate with the team to integrate legacy data sets into the existing project management architecture. Conduct data cleaning and management tasks to ensure the accuracy and relevance of information. • Demonstrate proficiency in web-based applications and project management suites. Excel in using tools like Google Earth, Microsoft Excel, Google spreadsheets, and database management systems. • Contribute to the development of operational systems aimed at enhancing executive-level functionality. Work towards reducing friction in daily activities and facilitating faster decision-making processes. • Provide executive support to the Founder and CEO, assisting with personal and work-related tasks. • Manage complex calendars and schedules, prioritizing appointments and meetings effectively. • Led various tasks related to real estate investments, angel investing, home projects, and family commitments. The projects will be large and small. • Conduct research, make reservations, and handle administrative tasks to streamline workflow. • Act as a liaison between the CEO and internal/external stakeholders, facilitating communication and collaboration. • Anticipate the CEO's needs and proactively address any issues or concerns. • Maintain confidentiality and discretion when handling sensitive information.

Requirements

• Bachelor's degree or equivalent in a relevant field or equivalent practical experience. • Proven experience in operational support roles, preferably in technology, energy, or real estate-related industries. • Proficiency in project management software and CRM systems (e.g., Monday.com, Asana) • Strong analytical skills with the ability to analyze data and manage databases effectively. • A tech-savvy individual with a quick learning ability and familiarity with web-based applications. • Detail-oriented with excellent organizational and multitasking abilities. • Strong communication skills with the ability to collaborate effectively within a team environment. • Work experience with Excel &/or GoogleSheets • Stay current on AI tools as they emerge, find ways to apply them in operations, bring them to the management team, and implement them. • Previous experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives. • Exceptional organizational skills with the ability to multitask and prioritize tasks effectively. • Strong communication and interpersonal abilities, with a professional and proactive approach to work. • Proficiency in calendar management, scheduling, and office software, specifically iOS, Google Workspace, and Microsoft. • Ability to work independently and make decisions in a fast-paced environment. • Discretion and integrity when dealing with confidential information. • Flexibility to adapt to changing priorities and responsibilities.