Accounts Payable Payroll Specialist

13 hours ago

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Description

• Responsible for setting up and maintaining vendors in all systems • Identify ways to improve/automate reporting and data and consolidate vendors • Gather contracts, list and maintain in systems • Track expiring contracts list and distribute to staff for renewals, monitor for key Terms and Conditions (T&Cs) • Responsible for understanding and maintaining 1099 status for vendors • Responsible for issuing the 1099 at year end • Responsible for weekly AP payment process • Review new and existing vendors and move to ACH payment whenever possible • Work with the team and bank to find new and efficient ways of paying vendors • Responsible for vendor management • Gather and verify invoices for appropriate documentation prior to payment • Manage recurring payments and ensure all invoices are received and paid • Perform other duties as assigned • Create and document processes for the role • Reconcile accounts monthly and prepare Journal Entries for month end

Requirements

• Exceptional internal and external customer service and communication skills • Experience managing vendor setup, AP and invoice processing • Understanding of basic principles of finance, accounting, and bookkeeping • Manage deadlines • Proficiency with Automated Payables processing system (i.e. PN3) and Excel • Strong attention to detail and time management • Ability to work with many stakeholders and be successful • Excellent organizational, planning, and prioritization skills

Benefits

• Work/ life balance • Fully Remote position • Generous health, dental/ vision insurance • Excellent Vacation, sick and personal leave • Very generous retirement contribution