Executive Assistant

7 hours ago

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Omnipresent

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Law Firm & Attorney Websites • Search Engine Optimization • Legal Content • Social Marketing • Lawyer Marketing

11 - 50

💰 $120M Series B on 2022-03

Description

• We are looking for someone who is comfortable working primarily with our CEO, Senior Leadership Team, and colleagues from all across the world. • You must have a proactive and creative mindset, a “can-do” attitude and a desire to see things get done with accurate record-keeping skills. • The role will involve providing administrative support to the CEO and wider management team, project management executive level activities, liaising and coordinating with senior management team members. • Time manage the calendars of the CEO, including scheduling meetings across multiple timezones. • Travel management - including flight and hotel bookings - for the CEO and Senior Leadership Team. • Support the CEO with ad hoc queries and tasks. • Assisting, scoping, supporting, or managing executive level initiatives. • Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc. • Maintain administrative processes. • Design, implement and improve processes for remote office and operations management. • Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones. • General office management duties such as company swag, invoices, expenses and other ad hoc tasks.

Requirements

• Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment. • Has excellent administrative and organisational skills, attention to detail, diligence and accuracy. • Has demonstrable experience working at executive level and with senior management teams. • Has strong written and verbal communication skills. • Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy. • Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents. • Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking. • Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives.

Benefits

• Shared ownership: Being a part of our journey means you'll own a piece of Omnipresent. • Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows. • Development: Training, coaching, and an environment that promotes career ambition and progression. • Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner. • Wellbeing: Mental health and wellbeing support and services through Plumm • Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs. • Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds and more!