Administrative Coordinator

February 12

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Outsource Access Careers

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Outsource Access Careers is a fully managed outsourcing and virtual services firm that offers a range of administrative support services to businesses. They operate with management based in the US and virtual staff located in the Philippines, with their main office in Cagayan de Oro City. The company provides opportunities for remote work, allowing employees to work from home and perform tasks such as email management, appointment setting, and research, among others. Outsource Access emphasizes their core values of Gratitude, Relationship-driven approach, Everlong quest for improvement, Attention to detail, and Thoughtful communication (G. R. E. A. T). They offer a supportive work environment with numerous employee benefits, including competitive salaries, health insurance, and professional development opportunities. Outsource Access strives to empower their team members and enhance their skills while also contributing to a positive environmental impact by reducing the need for commuting and energy consumption in traditional offices.

201 - 500 employees

🤝 B2B

📋 Description

• We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. • This role involves handling administrative tasks, coordinating schedules, and ensuring efficient office operations. • The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment. • Manage day-to-day administrative tasks, including handling correspondence, filing documents, and data entry. • Arrange meetings, appointments, and travel schedules for executives and team members. • Prepare, edit, and format reports, presentations, and other business documents. • Serve as the point of contact for internal and external communications. • Track tasks, follow up on deliverables, and assist in coordinating projects to ensure timely completion. • Handle procurement, travel arrangements, and other operational needs. • Maintain accurate records and databases, ensuring confidentiality and accessibility. • Assist in planning and organizing company events, training sessions, and team activities. • Provide assistance with special projects and initiatives as required by management.

🎯 Requirements

• Proven experience as an Administrative Assistant, Office Assistant, or similar role. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar). • Strong organizational and time-management skills with the ability to prioritize tasks effectively. • Excellent verbal and written communication skills. • High attention to detail and problem-solving abilities. • Ability to work independently and as part of a team in a fast-paced environment. • Discretion and confidentiality in handling sensitive information. • Familiarity with office management tools and CRM software. • Basic bookkeeping or financial administration knowledge is a plus. • Familiarity with Canva, Calendly, Trello, Asana and other tools is preferred.

🏖️ Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents. • Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future. • Financial Flexibility: Virtual Credit Card for added convenience and purchasing power. • Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time. • Government Benefits: Full support for required government benefits. • And More: Exciting additional benefits that will be shared with you! • 13th Month Salary: A festive bonus to celebrate the year’s hard work. • Overtime Pay: Compensation for your extra effort and time. • Night Differential: Additional pay for working late hours or shifts. • Incentives: Performance-based incentives to reward your contributions and achievements