Chief of Staff
Yesterday
Description
• Job Title: Chief of Staff • Position Type: Full-Time, Remote • Time Zone: EST • About Pavago • We are looking for a highly organized and detail-oriented Chief of Staff for our client's team. • This role is crucial in supporting the management team by handling scheduling, email management, ad-hoc administrative tasks, and ensuring smooth daily operations. • If you thrive in a dynamic environment, are meticulous with details, and excel at multitasking, we want to hear from you! • Key Responsibilities • Scheduling & Calendar Management: Efficiently organize meetings, and appointments, and manage schedules to optimize the time of the executive team. • Email & Communication Management: Monitor, prioritize, and respond to emails on behalf of the team. • Ensure prompt and accurate communication with clients and internal stakeholders. • Administrative Support & Coordination: Handle ad-hoc tasks such as credit card management, tracking expenses, and other administrative duties as required. • Task Prioritization & Project Coordination: Assist in managing ongoing projects, following up on deadlines, and ensuring timely completion of assigned tasks. • Ad-Hoc Support: Take initiative to identify and resolve issues independently, ensuring the smooth functioning of day-to-day operations. • What Makes You a Perfect Fit • Attention to Detail: You have a strong eye for detail and can manage multiple tasks without missing deadlines. • Organizational Skills: Proven ability to prioritize tasks, manage schedules, and ensure efficient time management. • Communication Proficiency: Excellent verbal and written communication skills for effective email management and client interactions. • Problem-Solving Mindset: Ability to handle ad-hoc tasks and find creative solutions to administrative challenges. • Self-Starter: You can work independently with minimal supervision and take the initiative to streamline operations. • Marketing Background: Has a marketing background and knows tools such as Canva. • What Does a Typical Day Look Like? • You will start your day by organizing the executive team's calendar, prioritizing emails, and responding to urgent requests. • Throughout the day, you will manage various administrative tasks, coordinate with other departments, and handle ad-hoc assignments. • Your focus will be on ensuring efficient communication, scheduling, and supporting ongoing projects to keep operations running smoothly. • Interview Process • Initial Phone Call: A brief conversation to assess your experience with scheduling, coordination, and administrative support. • Video Interview: A detailed discussion on your approach to handling ad-hoc tasks and email management. • Final Interview: A meeting with senior management to align expectations and review your problem-solving abilities. • Background Checks: Verification of references and past experiences. • Ready to Apply? If you are an organized, detail-oriented professional who excels in administrative support and coordination, we invite you to join our client's team. • You will play a critical role in ensuring seamless operations. Apply now to take the next step in your career!
Requirements
• Experience: 4+ years in an executive assistant, administrative support, or operations coordinator role. • Tech Savvy: Proficiency in using tools like Google Workspace, Slack, and task management software. • Detail-oriented: Demonstrated ability to handle multiple tasks with a high level of accuracy and efficiency. • Communication Skills: Strong written and verbal communication skills. • Time Management: Ability to prioritize tasks effectively and manage schedules efficiently. • Language Proficiency: Fluent in English
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