Senior Administrative Assistant

February 5

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

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Recruit CRM

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Recruit CRM is an easy-to-use, AI-powered recruitment software empowering recruitment agencies across 100+ countries. Designed to simplify workflows and enhance precision, Recruit CRM automates repetitive tasks such as data entry, candidate sourcing, and resume parsing. It provides features like applicant tracking systems (ATS), customer relationship management (CRM), advanced analytics, and integrations with over 1000 applications to improve productivity and recruitment efficiency.

Saas • Recruiting • Staffing • Software • Tools

201 - 500 employees

Founded 2017

👥 HR Tech

🤖 Artificial Intelligence

☁️ SaaS

📋 Description

• Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering • Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed • Manage system and building access requests for communications team members • Process invoices and order office supplies • Compile and / or integrate information needed to complete reports and documents • Independently perform varied administrative duties related to functional areas • Prepare outgoing mail, including overnight express • Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) • Manage the calendars and schedule changes for several senior leaders • Book travel on behalf of key leaders • Track and submit expense reports on behalf of senior leaders • Other administrative duties as defined

🎯 Requirements

• High School Diploma / GED (or higher) with equivalent experience • Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams • Intermediate proficiency in Microsoft SharePoint • Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM • 2+ years of experience with providing event OR team - level administrative support • 2+ years of experience in working with multiple executive calendars • 2+ years of experience with working in a large, fast - paced, corporate environment • 2+ years of experience with administrative support to an executive at the Director level (or higher) • Experience with building Microsoft PowerPoint presentations • Communications and / OR healthcare industry background • Required to have a dedicated work area established that is separated from other living areas and provides information privacy • Ability to keep all company sensitive documents secure (if applicable) • Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service