Executive Assistant

20 hours ago

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Red Hat

WebsiteLinkedInAll Job Openings

cloud computing • hybrid cloud management • Linux • open source • virtualization

10,000+

💰 Corporate Round on 1999-03

Description

• Serve as the main point of contact between executives, employees, business associates, customers and partners. • Manage leader’s day-to-day agenda, including calendar management, coordinating complex travel arrangements. • Provide full administrative support to the Vice President of this organization. • Own calendar and schedule management, anticipating needs and proactively managing the executive's time. • Ensure timely responses to requests; use best judgment to assist and make decisions without supervision. • Screen and manage phone, chat and email inquiries and requests. • Plan all internal and external meetings for the executive, including logistics and action items. • Prepare and review expense reports in compliance with Red Hat’s travel and expense policy. • Coordinate travel arrangements through Egencia, managing complex itineraries and bookings. • Compose and edit presentations and documents for meetings, events, etc. • Create, manage and reconcile purchase orders. • Maintain and create mailing lists in Google Groups. • Build relationships with other executive assistants, globally. • Manage and track key projects and deadlines on behalf of the executive.

Requirements

• 7+ years experience working as an executive assistant supporting global organizations. • Proven ability to prioritize, handle multiple tasks and meet deadlines in a fast-paced environment while maintaining a high attention to detail. • Solid work ethic and positive attitude; ability to work as part of a team. • Demonstrated ability to manage multiple projects and tasks with solid analytical skills. • Experience creating presentations; excellent written and verbal communication skills. • Proven experience ensuring that the executive's calendar is properly managed to maximize effective use of their time, as well as allocate time to critical areas as needed. • Experience coordinating global calendars while working across multiple time zones. • Experience monitoring and tracking impending deadlines. • Proven ability to work independently and display ingenuity in anticipating and handling situations that may arise.