Secretary - Property Management

December 28, 2024

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RemoteVA

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RemoteVA is a recruitment agency dedicated to connecting skilled professionals with virtual assistant opportunities globally. The company facilitates remote work arrangements, enabling individuals to find roles in administrative tasks, social media management, customer service, and other specialized fields. RemoteVA values flexibility, efficiency, and professional support, fostering long-term relationships with its network of virtual assistants. As a trusted platform, it offers a seamless hiring process and aims to match candidates with clients that appreciate their expertise and preferred work schedule.

201 - 500 employees

🎯 Recruitment

🤝 B2B

📋 Description

Position Summary: The ideal candidate will have extensive knowledge of legal documents, leases, and the tools commonly used in property management. Key Responsibilities: Leasing Administration: Prepare, review, and manage lease agreements and other leasing documents. Coordinate with tenants and landlords to ensure timely lease renewals, amendments, and compliance with lease terms. Maintain accurate records of all leasing activities in the Rent Manager system. Legal Documentation: Draft, proofread, and finalize legal documents related to property management, including contracts, agreements, and notices. Ensure all documents comply with applicable laws and regulations. Maintain a secure filing system for legal and property-related documents. Bookkeeping and Financial Administration: Manage financial transactions, including rent payments, security deposits, and other related fees. Reconcile accounts and prepare financial reports using property management software. Assist with budgeting and financial planning for property operations. Administrative Support: Handle communication with tenants, landlords, and vendors regarding property-related matters. Coordinate appointments, meetings, and property inspections. Prepare correspondence and reports using Microsoft Word and Adobe tools.

🎯 Requirements

Proven experience in property management, with a strong focus on leasing, legal documents, and bookkeeping. Proficiency in using DocuSign Proficiency in using Rent Manager Excellent understanding of property management laws and regulations. Strong organizational and time management skills with attention to detail. Excellent communication and interpersonal skills. Ability to handle sensitive information with confidentiality. Preferred Qualifications: Familiarity with local real estate laws and regulations. Experience in handling a high volume of leases and legal documents.

🏖️ Benefits

Work Environment: This is a remote position. Candidates must have reliable internet access and a suitable workspace.