Executive Assistant - Asana Proficiency

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Wing Assistant

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Internet • Personal Assistance • Virtual Assistance • Data Entry • Spreadsheet Management

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

Description

• Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. • This is a generic job description for the position stated below. • Are you an experienced and highly organized administrative professional? • We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. • This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities. • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings. • Serve as the primary point of contact for internal and external communications on behalf of senior leaders. • Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items. • Plan and coordinate domestic and international travel arrangements. • Handle confidential information with discretion and professionalism. • Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack. • Experience working on a Mac operating system is required. • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones. • Bachelor's degree or any certificate course (required) • Excellent phone, email, and instant messaging communication skills • Excellent English communication skills, both written and verbal (at least B2 level) • Solid organizational & time management skills • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained • Able to work on a graveyard shift

Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay