Executive Administrative Assistant

August 21

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affiliate marketing • creator marketing • influencer marketing • content creators • creator economy

51 - 200

Description

• Proactive management of complex calendars to ensure effective and efficient day to day scheduling • Excellent management of multiple email inboxes to ensure prompt replies and maintaining of business needs • Maintain our Hubspot CRM system- inputting and organizing relevant client and creator data to keep accurate records and notes. • Attend both internal and external meetings for comprehensive note taking & action item tracking to keep track of follow ups and action items. • Prep the team for meetings in an excellent way (market research, background information, prep notes shared ahead of time.) • Ensure the VP, Creator Partnerships & President hit deadlines and deliverables • Ad-hoc projects across the organization and maintain project timelines to ensure completion. • Partnership with Talent team on scheduling interviews or onboarding of new employees • Event planning company outings, creator events, dinners, holiday parties or other similar events

Requirements

• 1-2 years supporting an Executive in a remote or hybrid corporate environment • Bachelor’s Degree • Outstanding organizational and communication skills • Expert in Google Suites, Zoom & Microsoft Office • Fierce “can-do” attitude and mindset- no ask is impossible! • Team-first mentality • History of creative problem solving and elite executive support

Benefits

• Medical & Dental Coverage at 70% • Equity in ShopMy • Flexible PTO • 14 weeks of parental leave • Reimbursements up to $200/month to spend on teammate outings • 401k program (3% automated contribution from ShopMy!) • ClassPass Membership • Company retreats • Opportunity to monetize your influence- all employees build out a ShopMy page! • Birthday PTO