Payroll Timekeeping Specialist

6 days ago

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Trinity Health

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hospitals • hospital systems • health and wellness

10,000+

Description

• The Payroll Timekeeping Specialist is a member of the Trinity Health payroll shared services team. • Supports and performs day to day payroll activities for assigned ministries or service lines. • Works closely with Payroll Coordinators and Operations Managers to ensure accuracy in all aspects of employee payroll processing, timekeeping, and employee information management. • Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions. • Adheres to processes and procedures as outlined by Payroll Leadership in accordance with federal, and state regulatory requirements and Trinity Health policies. • Supports centralized management of the payroll tax function, by completing payroll tax reports and performing audits to ensure data is balanced appropriately. • Knows and understands federal and state wage and hour laws and the applicability to the assigned ministry or service line. • Assists with quarter end and year end payroll activities (W-2/W-2cs) to ensure compliance and accuracy. • Runs Kronos/Dimensions timekeeping reports and Workday Payroll reports to be used in performing pay period audits. • Acts as backup to Payroll Coordinator for balancing Kronos/Dimensions timekeeping file information and preparing EIBs for biweekly processing. • Processes employee expense reimbursement forms. • Maintains confidentiality of all payroll and human resources information. • Assists with special projects related to system enhancements and quality improvements. • Monitors payroll team email inbox/ticket queue for employee inquiries and responds accordingly. • Processes employee time correction forms, and historical edits in timekeeping system. • Assists with analysis and correction of tax withholding and payment issues. • Processes child support, creditor garnishments, and tax levies and submits to ADP. • Prepares EIBs for supplemental payments and payment corrections to be loaded by Payroll Coordinator or Manager for payroll processing. • Other duties as assigned.

Requirements

• Associate's degree in accounting or human resources, or one (1) to three (3) years of equivalent experience in payroll. • Experience in a multi-entity and multi-state organization handling payroll and payroll processes, payroll tax and state reciprocity rules, garnishments, payroll related regulatory compliance including the Fair Labor Standards Act (FLSA). • Familiarity with internal controls as related to the payroll function. • Must work well in a team environment and have good oral and written communication skills and be comfortable communicating with all levels of the organization. • Must possess strong analytical skills and can develop appropriate methodologies for collecting, summarizing, analyzing, and evaluating data. • Must be detail oriented and able to meet established deadlines. Excellent follow through is required. • Must possess strong personal computer skills, particularly Excel. Experience with Workday, Kronos/Dimensions timekeeping and ADP tax services is preferred. • Must have a demonstrated understanding of the principles of accounting. • Must possess a high degree of professionalism and customer focus as well as the ability to maintain a high degree of confidentiality. • Must be a highly motivated self-starter with the ability to exercise good judgment, tact, and diplomacy. • Must be comfortable operating in a collaborative, shared leadership environment. • Must have a personal presence that is characterized by a sense of honesty, integrity, and caring as well as the ability to inspire and motivate others to promote the philosophy, mission, vision goals and values of Trinity Health.

Benefits

• Overtime may be required during peak periods. • Must possess the ability to comply with Trinity Health policies and procedures. • Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.