Administrative Assistant - Remote

March 17

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Vanguard College Prep

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Vanguard College Prep is a provider of premium test preparation and college counseling services. They offer customized SAT and ACT lessons tailored to each student's needs, and have a proven track record of success in college admissions counseling. Their approach includes small and personalized classes that not only prepare students for tests but also equip them with skills beyond the classroom. Vanguard College Prep prides itself on its one-of-a-kind college counseling process, helping students achieve success in gaining admission to their chosen colleges.

ACT and SAT Test Prep • College Admissions Consulting • College Application Essay • Scholarship Guidance • Internship Opportunity

11 - 50 employees

📚 Education

📋 Description

• Acts as the focal point of information between staff, students, and parents. • Responsible for all incoming calls – new clients, existing clients, or taking messages. • Assists in developing relations with existing clients. • Reports all staff, client, vendor, and subcontractor issues to Directors. • Develops, implements, follows, and perfects office systems and procedures. • Read & answer all work-related emails. • Answer all phone calls and direct callers to appropriate contact. • Maintains and manages company calendar/appointments/client schedules. • Schedule any appointments for Directors. • Organizes and composes office correspondence, documents, and other reports. • Supports sales and production. • Comfortable posting company-related posts on social media platforms. • Send communication (“thank you notes”, referral gifts, etc.) accordingly. • Review upcoming Daily/Weekly schedule with Directors. • Participates in staff meetings, as needed. • Ensures the company’s public image is consistent and in keeping with branding. • Marketing assistance.

🎯 Requirements

• Must have a Bachelor’s Degree or higher. • Excellent organizational and time management skills. • Self-starter who works well with minimal supervision. • Is coachable and has a positive attitude. • Works well under pressure. • Can multitask in a professional setting. • Is comfortable speaking with clients in a customer-centric manner. • Good written and spoken communication. • Must be very professional, extremely organized, and punctual. • Proficient in using IOS, Windows, MS Office Suite, and G-Suites. • Experience working in an educational institution is a plus. • Have excellent business etiquette and follow-up procedures. • Be detail-oriented and able to prioritize tasks to fit deadlines. • Tact and discretion for dealing with confidential information. • A calm and professional manner. • Able to work in a fast-paced environment methodically.

🏖️ Benefits

• Paid time off. • Sick Days. • Vacation Days.