Executive Assistant

5 days ago

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Description

• Join a dynamic recruiting firm to support busy executives • Streamline CEO and COO workloads by managing tasks and schedules • Work in a low-stress, fun, and respectful environment

Requirements

• Inbox Management & Prioritization: Assist the CEO in maintaining a well-organized and efficient inbox • Prioritize, flag, and categorize important messages to ensure timely responses • Handle email responses and follow-ups as needed, ensuring key communications are addressed promptly • Meeting Coordination & Scheduling: Coordinate internal meetings by contacting team members and arranging appointments • Facilitate external client bookings by sending Calendly links to streamline scheduling on the CEO's calendar • Meeting Support: Attend meetings with the CEO and COO to observe key discussions and identify action items • Track and prioritize tasks resulting from meetings, ensuring follow-up actions are completed • Travel Management: Manage travel arrangements, including booking flights, accommodations, and ground transportation • Ensure travel details are in line with the CEO’s schedule and preferences • Administrative & Personal Support: Assist with a range of ad hoc administrative and personal tasks as they arise • Maintain an organized workflow for the CEO by efficiently managing day-to-day tasks • Financial Administration & Follow-Up: Process receipts, and invoices, and maintain organized financial records • Follow up with customers to ensure timely payment and address any queries • Support for COO & Cross-Role Assistance: Provide additional support to the COO by handling delegated tasks from the CEO • Ensure seamless coordination and continuity of work across both roles

Benefits

• 13th Month Bonus (Wild right?! 🤯) • Permanent work-from-home / remote set-up 🌴 • Health insurance 👨‍⚕️ • Dental insurance 🪥 • Mental health insurance 🧠 • Great starting salary 💰 • Growth opportunity 📈 • Performance-based raises 💸 • Prizes and bonuses 🏆