Executive Assistant/Operations Associate - MSL

May 3

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Fuse

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Fuse is on a mission to accelerate the world's transition to fusion energy

Fusion • Going Fast • Getting Shit Done • Failing Fast

11 - 50

Description

• Inbox Management: Efficiently managing incoming emails, prioritizing them, responding when necessary, and ensuring timely follow-ups. • Process Improvement: Identifying areas for streamlining and optimizing existing workflows and procedures to enhance overall efficiency and productivity. • Client Database Management (Data entry and upkeep): Maintaining an organized and updated client database, ensuring accurate data entry, and managing client information securely. • Calendar Management: Scheduling appointments, meetings, and events, coordinating with team members, and ensuring all schedules are synchronized and well-maintained. • Sales Support: Assisting the sales team with tasks such as preparing sales materials, managing client leads, and providing administrative support to ensure smooth sales operations. • Communication and Documentation Support: Facilitating effective communication within the team and with clients, as well as assisting in preparing various documents, reports, and presentations as needed. • Other Admin Work/Assistance: Providing general administrative support as needed, including tasks such as filing, organizing documents, making travel arrangements, and handling other ad-hoc requests. • Research: Conducting research on various topics as assigned, gathering relevant information, and providing summaries or analyses to support decision-making and strategic planning.

Requirements

• At least 2+ years of relevant working experience • Strong background in executive and administrative assistance, experience in providing sales support is a plus! • Background or experience with legal/immigration is preferred. • Great pattern-recognition and attention to detail • Strong language skills written and spoken; able to communicate clearly and succinctly • Good reporting function • Works with high reliability and proactively reports on statuses of tasks • Eager learner and high coachability • Sharp generalist with street smarts • Proactive and able to anticipate needs • Exceptional organizational skills • Creative Problem-Solver

Benefits

• Fully remote work arrangement • Holidays: TBD