Advisory Project Coordinator

September 18

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WittKieffer

WebsiteLinkedInAll Job Openings

healthcare • hospitals • higher education • executive search • life sciences

201 - 500

💰 $419k Venture Round on 2018-11

Description

• Provide administrative support with all aspects of projects including but not limited to: Project Coordination • Serve as a coordinator to support consultants in organizing and managing clients through organization of tasks and activities • Proactively drive business priorities and needs of consultants and clients • Support clients with high level of customer service • Project tracking for engagements • Support the tracking and processing of invoices and expenses for services • Calendar Management and Scheduling • Management of coordinating dates, setting appointments, and heavy calendar management for consulting staff within the solution • Support planning and scheduling for internal and external project meetings, etc. • Coordinate travel arrangements, as appropriate, for consulting staff within the solution • Create documentation, as needed, for key meetings • Ensure materials for meetings are prepared and distributed in a timely manner • Record action items from meetings and conduct appropriate follow up • Team Collaboration and Communication • Demonstrate professional communication skills verbally (in-person and phone) and written (correspondence, report writing, proofreading, email, proposals, etc.) with internal and external individuals • Develop a partnership with consultants built on communication, trust, and teamwork • Successfully collaborate across multiple departments and practices to ensure quality and timing of project deliverables • Provide a high level of confidentiality and communication • Provide back-up assistance and support for other team members when necessary • Document and Data Management • Create, edit, and proofread client deliverables including templates, proposals, and fee letters, all in accordance with the firm's brand standards • Help track and manage tasks and project related information with the appropriate tools

Requirements

• Bachelor's degree preferred • At least two years of experience in business operations or working on project teams • Proficient with Microsoft Office Suite, excellent Excel skills, and experience with collaboration technologies (e.g., Zoom, Microsoft Teams, SharePoint, etc.) • Experience with project management tools and software tools used to build flow charts and process diagrams a plus (e.g., Monday, etc.) • Proven ability to learn and navigate new software tools and applications • Previous experience in professional service organizations • Experience creating, proofreading, and editing business documents with the ability to make recommendations for improvements • Excellent analytical and problem-solving abilities • Attention to details

Benefits

• Full benefits package including medical, dental, vision, 401k, life and disability insurances • Generous paid time off