Executive Travel Coordinator

4 days ago

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We pair up A+ talent with business leaders and promising startups across the globe. We offer a full-time work-from-home setup with full employment benefits that would allow you to be productive in the comfort of your own home.

51 - 200 employees

📋 Description

• We are looking for an experienced Executive Travel Coordinator to manage travel for our client's esteemed clientele. • You will support the team in handling all travel arrangements, including flights, ground transportation, and hotel bookings. • A strong understanding of the airline industry and travel documentation is a must. • The ideal candidate will demonstrate excellent organizational, communication, multitasking, and problem-solving skills to navigate the dynamic travel landscape. • Managing daily schedule; adapting as needed and effectively communicating changes to all parties. • Prioritize workflow and schedule, by planning out and directly supporting task completion. • Manage action item list. • Update and maintain our CRM, Zoho. • Search and compare available travel and hotel accommodations to identify the best option for that client. • When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested. • Prepare travel itineraries in AXUS. • Obtains approval from leadership for travel requests and expenses that exceed established limits. • Advise travelers of and assist with any need for specialized travel documents such as visas or passports. • Assist with company reimbursement invoices. • Perform other related duties as assigned.

🎯 Requirements

• Experience working for a travel agency • General CRM knowledge/experience • Keen attention to detail for data entry and record management • Extremely organized • A multitasker and capable of operating on multiple fronts simultaneously and in an orderly fashion • A proactive approach to problem-solving with strong decision-making skills • Enjoys working in a challenging and fast-paced environment • Must be a self-starter and a strong team player • Ability to work independently and collaborate remotely • Has an excellent grasp of spoken and written English and can articulate ideas clearly and concisely • Must be willing to work US business hours (9 AM–6 PM ET) initially, with potential shifts to 10 AM–7 PM or 11 AM–8 PM ET. Schedule details may change, so we need someone who can adjust as needed. • Experience in Virtual Assistance • Experience in a startup environment (Nice-to-Have) • Experience with Outlook, Canva, Zoho, Axus, and Sion (Nice-to-Have) • Experience in GDS (e.g. Amadeus, Galileo, Sabre, etc) (Nice-to-Have) • Experience in Accounting (Nice-to-Have)

🏖️ Benefits

• Food Allowance • Government Benefits Allowance • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)