Project Accounting Coordinator

September 17

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Benesch

WebsiteLinkedInAll Job Openings

501 - 1000

Description

• Preparing client invoices as assigned. • Preparing reporting for Project Managers. • Responding to all billing and subcontractor inquiries and questions from Project Managers and clients. • Prepare monthly summary reports for Project Managers. • Send monthly project progress reports and other requested accounting software reports to assigned Project Managers. • Coordinate with assigned Project Managers and/or clients to resolve all issues and questions related to billing and any subconsultant payments. • Process unit costs and subconsultant invoices as assigned. • Review Project Information Forms and establish new project/clients in accounting software. • Verify labor and project direct costs are properly at contractual rates. • Verify contract terms and limits assuring client and billing terms are correct in accounting software. • Assist Project Managers with accounts receivable issues and questions. • Prepare period billings. • Review significant revenue fluctuations with the Project Manager to ensure accuracy on invoices. • Report unbilled after each billing cycle to the Senior Project Coordinator. • Identify over-run concerns relating to DBE participation. • Maintain contract files. • Assist with year-end procedures and governmental audit requests. • Update accounting software for project closeouts. • Organize transfer of accounting financial records in conjunction with annual project close-out procedures. • Miscellaneous projects as assigned.

Requirements

• Intermediate knowledge of Microsoft Word, Excel and Outlook. • Advanced use of accounting software as it relates to the duties and responsibilities above. • Ability to work independently on multiple concurrent tasks. • Maintain confidentiality. • Excellent communication skills, verbal and written. • Adaptable to change in work environment.

Benefits

• Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Group Managers, Division Managers, and Executive Leaders. • Tuition reimbursement for job-related courses. • Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions. • Personalized training and career development plans with your manager. • Funding for training, committee work, professional organization memberships, and licenses/certifications. • Support for active participation in professional organizations to foster leadership and community engagement. • Access to valuable retirement planning tools, education, and individual meetings with plan advisors at no charge. • Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan, regardless of your own contributions & 80% match on your contributions, up to a maximum company contribution of 4%). • Flexible work schedules and hours, including work-from-home options (dependent on the role). • Generous Paid Time Benefits (PTB) that increase with your career. • Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events. • Ten days of paid parental leave for birth, adoption, or foster placement. • Opportunities to contribute beyond regular job duties. • Work-Life Team: Implements programs to boost productivity and work-life balance. • Rewards & Recognition Team: Cultivates a culture of appreciation. • Corporate Social Responsibility Team: Manages matching gift programs, community service, student scholarships, and more. • Equity, Diversity & Inclusion Team: Promotes positive change and supports a diverse workforce.