Executive Administrator

November 10

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Description

β€’ Managing calendars, organizing meetings, and scheduling appointments. β€’ Conducting follow-up calls and emails for ongoing projects to ensure progress and completion. β€’ Creating and managing Excel documents for basic expenses and budgets. β€’ Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service. β€’ Taking ownership of tasks and seeing projects through from start to finish. β€’ Providing IT-related support, including PCs, laptops, and Apple devices. β€’ Researching and booking travel arrangements for clients, including flights, hotels, and experiences. β€’ Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators. β€’ Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

Requirements

β€’ Minimum of 3 years of work experience in a similar role. β€’ Experience working in the travel industry or hospitality is a plus. β€’ Proficiency in English (bilingual skills in Spanish or other languages are a plus). β€’ Strong written communication skills, with experience drafting company communications. β€’ Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF. β€’ Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus. β€’ Must have a personal vehicle with a valid driver’s license and a clean driving record.

Benefits

β€’ Hybrid work schedule (70% Remote / 30% In-Person) β€’ Access to paid, easily accessible covered parking. β€’ Access to a state-of-the-art gym. β€’ Background check required.

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