Executive Administrator

November 10, 2024

🐊 Florida – Remote

Although this job is listed in Florida, this company may be open to hiring remote in other states.

💵 $60k - $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Bucketlist Xperiences

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Bucketlist Xperiences is a luxury travel company dedicated to providing extraordinary travel experiences. The company offers meticulously curated journeys to the world's most incredible destinations, focusing on breathtaking adventures, stunning beauty, and exclusive access. Their services include private jet expeditions, regional journeys, and city-based experiences, all designed to offer unparalleled excitement and discovery. Bucketlist Xperiences excels in crafting unique, unforgettable moments that combine adventure with luxury, offering thrilling activities like helicopter rides, diving, and wildlife safaris. The company is driven by a passion for exploration, led by the Kaplan family, who have extensive knowledge of diverse cultures and landscapes.

Private Jet Group Travel

11 - 50 employees

👥 B2C

📋 Description

• Managing calendars, organizing meetings, and scheduling appointments. • Conducting follow-up calls and emails for ongoing projects to ensure progress and completion. • Creating and managing Excel documents for basic expenses and budgets. • Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service. • Taking ownership of tasks and seeing projects through from start to finish. • Providing IT-related support, including PCs, laptops, and Apple devices. • Researching and booking travel arrangements for clients, including flights, hotels, and experiences. • Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators. • Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

🎯 Requirements

• Minimum of 3 years of work experience in a similar role. • Experience working in the travel industry or hospitality is a plus. • Proficiency in English (bilingual skills in Spanish or other languages are a plus). • Strong written communication skills, with experience drafting company communications. • Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF. • Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus. • Must have a personal vehicle with a valid driver’s license and a clean driving record.

🏖️ Benefits

• Hybrid work schedule (70% Remote / 30% In-Person) • Access to paid, easily accessible covered parking. • Access to a state-of-the-art gym. • Background check required.