Executive Administrator

4 days ago

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Private Jet Group Travel

11 - 50

Description

• Managing calendars, organizing meetings, and scheduling appointments. • Conducting follow-up calls and emails for ongoing projects to ensure progress and completion. • Creating and managing Excel documents for basic expenses and budgets. • Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service. • Taking ownership of tasks and seeing projects through from start to finish. • Providing IT-related support, including PCs, laptops, and Apple devices. • Researching and booking travel arrangements for clients, including flights, hotels, and experiences. • Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators. • Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

Requirements

• Minimum of 3 years of work experience in a similar role. • Experience working in the travel industry or hospitality is a plus. • Proficiency in English (bilingual skills in Spanish or other languages are a plus). • Strong written communication skills, with experience drafting company communications. • Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF. • Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus. • Must have a personal vehicle with a valid driver’s license and a clean driving record.

Benefits

• Hybrid work schedule (70% Remote / 30% In-Person) • Access to paid, easily accessible covered parking. • Access to a state-of-the-art gym. • Background check required.