Executive Assistant - CEO

5 days ago

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Cobalt

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Web security • Vulnerability management • Application security • Web Application Security • Mobile Application Security

201 - 500

Description

• Business Liaison: Act as a point of contact and liaison between the CEO and internal/external stakeholders. • Data & Information Management: Organize and maintain confidential data and information with the utmost integrity. • Event Management: Partner with our Events Manager to coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees. • Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements. • Communications: This position oversees emails, calls, and other correspondence and drafts professional and polished documents on behalf of the CEO. • Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success. • Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CEO's decision-making process. • Executive Support: Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.

Requirements

• Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 3 to 5 years. • Industry-specific knowledge is a plus. • Located on the East Coast, USA. • Authorized to Work in the USA. • Must be able to travel as needed. • Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments. • Ability to develop strong working relationships that allow you to anticipate what is needed. • Active Listening Skills. • Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from diverse backgrounds. • Must have high emotional intelligence when handling sensitive situations and conflicts. • Builds solid relationships with other employees and external stakeholders. • Strong organizational skills with exceptional time management. • Able to confidently multi-task and shift priorities as needed. • High level of attention to detail and the use of discretion. • Strong problem-solving skills and a proactive mindset. • Adaptability & Flexibility. • Experience handling basic data analysis tasks and presenting findings meaningfully. • Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings.

Benefits

• Competitive compensation package commensurate with experience. • Comprehensive health, dental, and vision benefits. • The chance to work closely with visionary leaders and industry experts. • A collaborative and inclusive work culture that values your contributions. • Opportunities for professional development and growth within the organization.