Legal Assistant - Project Coordinator

October 31

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Recruting • Sourcing • Assessment • management

11 - 50 employees

🎯 Recruitment

👥 HR Tech

🤝 B2B

Description

• Position: Legal Assistant / Project Coordinator • Working Hours: Full-Time (Flexibility Required based in US CST) • Firm Working Hours: 8:00 AM to 7:00 PM CST, flexibility for remote work and weekly huddle • Reports to: Managing Attorney, Chrystan, and other team members as necessary • About the Company: We are a boutique law firm offering legal services to small business owners, social entrepreneurs, and nonprofit founders. • Key Responsibilities: Assist in drafting, editing, and organizing legal documents, including contracts, tax-related filings, and corporate documents. • Conduct legal research and prepare summaries as requested by attorneys or paralegals. • Coordinate project timelines, ensuring that legal tasks are completed in a timely manner. • Manage case files and maintain accurate client records in the firm's management system (e.g., Clio, Google Workspace). • Facilitate communication across the team, including scheduling meetings and coordinating with part-time consultants and the legal team. • Track deadlines and action items, following up on outstanding tasks to ensure timely completion. • Prepare reports and documentation for internal and client meetings. • Manage the firm’s legal projects from initiation to closure, coordinating between different team members and external consultants. • Assist with client onboarding, drafting engagement letters, and maintaining client files. • Liaise with consultants such as tech developers, bookkeepers, and marketing teams to ensure smooth collaboration across projects. • Who You Will Work With: Managing Attorney: Work closely with Chrystan on legal matters, including research, case file management, and document preparation. • Executive Sales Assistant: Collaborate with Ritch to ensure sales processes align with client needs. • Executive Marketing Assistant: Support Paula by coordinating marketing efforts with legal project management. • Legal Assistants and Paralegals: Coordinate with Megumi, Sakshi, Zoey, and Brandi to manage legal research, document preparation, and administrative tasks. • Part-Time Consultants: Work with external consultants, including a tech developer, patent attorney, and litigator, on specialized projects.

Requirements

• Remote working capability: This is a fully remote role, requiring a self-driven and proactive attitude with excellent time management skills. • Excellent command of English: Both written and verbal communication skills are essential to drafting and reviewing legal documents, corresponding with clients, and maintaining clear internal communication. • Organizational skills: Ability to manage multiple projects and deadlines with a keen eye for detail. • Technologically adept: Proficient with Google Workspace, Clio, and other legal or project management tools. • Proactive mindset: The ideal candidate should take the initiative and be comfortable working independently while being part of a remote team. • Legal background preferred: Experience as a legal assistant, project coordinator, or in a similar role in a law firm or corporate legal department is desirable.