Remote HR Onboarding Specialist

October 26

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Extenteam

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Staffing Solutions • Vacation Rental Property Management • Short-Term Rental Property Management • Property Management Industry • Hospitality Industry

201 - 500

Description

• Extenteam is currently looking for a Remote HR Onboarding Specialist to undertake the following tasks: • The HR Onboarding Specialist is responsible for ensuring a smooth and efficient onboarding process for newly hired Team Members. • He or she will be in charge of guiding new hires through the orientation process, providing them with essential information, including the company’s culture, values, policies, and procedures. • Key Responsibilities: • Onboarding Coordination • Send detailed onboarding checklists to new team members, outlining the requirements for a successful onboarding process. • Coordinate with the IT department for technical assessment and to ensure all necessary access is provided to the new hires. • Create access to some of the tools: Hubstaff and Freshteam. • HR Orientation • Conduct HR orientations for new team members, introducing them to the company’s culture, values, policies, and procedures. • Address any questions or concerns related to HR matters and provide clarity on benefits, company policies, and expectations. • Documentation and Compliance • Prepare job offers and independent contractor agreement. • Ensure that all required documentation, such as the signed independent contractor agreement, W8-BEN, ID, and other government-related forms, is filed in each team member’s profile in Freshteam. • Support and Guidance • Provide support and guidance to new team members during their first 30 days, assisting with any challenges or questions they may have. • Foster a positive onboarding experience by facilitating and maintaining open communication. • Partner Endorsement • Ensure that the team members will be endorsed to Partner Success as soon as they complete the HR orientation and pass IT’s technical requirements. • Ensure that the details of the onboarding call are well communicated to the team members and send an email reminder prior to the scheduled call. • Ensure that team members are well prepared and will attend the scheduled onboarding call. • Handoff to HR Generalist • Coordinate the transition of team members to HR Generalists after they have completed their initial 30-day nesting period. • Ensure all necessary information, including performance feedback, challenges, and concerns of the team members, is provided and handed over seamlessly to the HR Generalists.

Requirements

• Skills and Qualifications: • 2-3 years of experience in HR Onboarding and Employee relations. • Proficiency in tools like Hubstaff and Freshteam for setting up necessary accesses. • Familiarity with document management and filing, ensuring compliance with government-related forms. • Experience in maintaining organized records in HR software, such as Freshteam. • Ability to address and resolve HR-related inquiries and concerns. • Effective knowledge transfer abilities to convey performance feedback, challenges, and concerns. • Collaboration skills to ensure a smooth transition of responsibilities to HR Generalists. • Excellent presentation and communication skills • Knowledge of company culture, values, policies, and procedures. • Empathetic and approachable demeanor to provide support and guidance to new team members. • Problem-solving skills to assist with challenges and inquiries. • Strong interpersonal skills are needed to foster positive onboarding experiences through open communication.

Benefits

• WHAT WE OFFER: • We offer our team members targeted development opportunities both on a professional and personal level. • Competitive Salary • Holiday Reward equivalent to 13th-month pay • HMO • Life Event Bonuses • Preventive Mental Health Benefit