Virtual Assistant

5 days ago

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

💵 $30 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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ProAssisting - Remote Executive Assistance

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ProAssisting is a remote executive assistance service designed to support coaches, consultants, and entrepreneurs by managing their mundane administrative tasks. By providing expert hiring, training, and ongoing support for assistants, ProAssisting helps clients free up their time to focus on their core business activities and personal well-being. The service includes a comprehensive hiring process to match clients with highly skilled assistants, empowering clients to transition from 'doing the work' to 'leading the work.

Virtual Executive Assistance • Corporate Administrative Consulting • Virtual Assisting • Project Management • Executive Assistance

2 - 10 employees

Founded 2009

🤝 B2B

⚡ Productivity

👥 HR Tech

📋 Description

• Manage the CEO's email and calendar, handle scheduling, respond to emails, and prepare research for calls • Handle sales tasks in HubSpot and send client contracts using templates • Track sales and marketing finances, ensure budget accountability • Organize and prioritize tasks and action items from Slack • Communicate key execution tasks via calendar events • Manage personal tasks such as scheduling appointments, managing budgets, and liaising with insurance • Set daily priorities and maintain task organization • Manage the 'Master Doc' for daily, weekly, and monthly tasks • Execute urgent tasks in ClickUp and structure the weekly calendar by priority • Maintain clear boundaries for Slack and email engagement

🎯 Requirements

• Highly organized, detail-oriented, and skilled in time and task management • Skilled in operations, systems, and processes • Strong vision, dreams, and personal goals • Dedicated to being helpful and supporting a team • Excellent with numbers and financial tracking • Strong, clear communicator who is thoughtful, reliable, and straightforward in execution • A natural leader who takes ownership of their role • Self-motivated with a drive for growth, continuous improvement, and personal development • Values discipline, structure, and a balanced approach to work and life • Tech-savvy and quick to pick up new tools and software • Able to take direction upfront but work independently without hand-holding • Big-picture thinker who can also execute the details needed to achieve goals • Experience with Google Workspace (Gmail, GCal, Google Sheets, etc.) is a plus • Experience with Slack is a plus • Experience with ClickUp is a plus • Experience with HubSpot is a plus

🏖️ Benefits

• Medical • Dental/Vision • PTO • Sick Time • Paid Holidays • 401(k)