Senior Payroll Lead

November 13

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Description

• The Senior Payroll Lead will perform complex administrative and accounting duties necessary to prepare payroll for exempt and nonexempt employees in a multi-state and multi-subsidiary environment while ensuring compliance with company policy and procedure as well as federal, state, and local payroll tax regulations. • Full-cycle processing semi-monthly US payroll across multiple subsidiaries with employees working in nearly all 50 states while incorporating payroll data from multiple internal departments and external benefit providers. • Process off cycle payroll batches (terminations, equity ISO/NSO/ESPP/RSU releases, reimbursements, etc), as necessary. • Review and process hours from a timekeeping system on a semi-monthly basis and import to the payroll module. • Create reconciliation reports at month end and year end for 401k, benefits, and equity awards etc. • Assist with payroll compliance matters such as multi-state/multi-jurisdiction tax withholding, garnishments, and key annual audits (e.g., 401 (k), workers compensations, external financial audit). • Identify opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy. • Provide standard and ad-hoc payroll reports to various internal departments such as Finance, Accounting, Legal, Equity and People Operations. • Reconcile and validate 401(k)/Roth contributions and resolve discrepancies. • Review W-2s, ensure W-2s are issued accurately on time. • Monitor payroll accounting email inbox and respond to payroll-related questions promptly and effectively. • Maintain good recordkeeping practices and payroll files. • Assist in implementing, writing, and maintaining standard operating procedures. • Assist with or be responsible for other duties and ad-hoc projects as assigned by the Payroll Manager.

Requirements

• BS/BA degree required, preferably in Accounting or Finance • 5+ Years of experience in a payroll function preferably in a fast-paced/ public company environment. • Experience with multi-state Payrolls larger than 1,000 employees with both exempt and nonexempt employees. • Detailed knowledge of payroll compliance and working knowledge of state/federal employment laws/regulations. Shift Differential experience preferred. • Paylocity and NetSuite experience preferred. • Ability to manage multiple tasks and take ownership of work products. Proven ability to meet multiple deadlines in a fast-growing environment with frequently changing priorities. • Possess a tech-savvy mindset and passion for end-to-end design and improvement. • Ability to work independently and as part of a team and take on new tasks with various levels of difficulty in a fast-paced environment. • Must be proficient in the use of a spreadsheet (MS Excel and Google), word processing (MS Word and Google). Advanced Excel Skills preferred.

Benefits

• Competitive salary & equity compensation for full-time roles • Unlimited PTO, company holidays, and quarterly mental health days • Comprehensive health benefits including medical, dental & vision, and parental leave • Employee Stock Purchase Program (ESPP) • Employee discounts on hims & hers & Apostrophe online products • 401k benefits with employer matching contribution • Offsite team retreats