Executive Administrative Assistant

3 days ago

❄️ Minnesota – Remote

Although this job is listed in Minnesota, this company may be open to hiring remote in other states.

💵 $72.4k - $108.6k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

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Medtronic

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Medtronic is a global leader in healthcare technology solutions, working to address the most complex and challenging medical conditions. With over 95,000 employees in more than 150 countries, the company is focused on accelerating access to healthcare technologies and advancing inclusion, diversity, and equity in healthcare. Medtronic collaborates closely with healthcare professionals to innovate and optimize treatments and therapies, thus inspiring hope and new possibilities for patients worldwide. The company's commitment to healthcare extends to its focus on impactful solutions and sustainable practices.

10,000+ employees

Founded 1949

⚕️ Healthcare Insurance

📋 Description

• Provide expert and proficient executive-level administrative support to the Vice President of Sales USA for our Aortic business unit • Independently perform complex and diverse administrative duties while taking a proactive approach to anticipate and meet needs • Daily activities require cultural sensitivity when interacting with high-level contacts inside and outside the company • Candidate will have regular exposure to sensitive and confidential information requiring considerable use of tact, diplomacy, discretion and judgment. • Provides general administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses • Conduct travel research and advance planning, process visa applications and other travel documentation in a timely manner, and coordinate travel arrangements and accommodations, trip itineraries, and prepare expense reports • Monitor incoming emails and address or re-direct emails as appropriate • Maintain a calendar of Society Meetings, and other ongoing commitments as well as respond to meeting requests in a timely manner • Provides administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed • Plans, prepares and coordinates special meetings including agendas, meeting materials, logistics, action items, travel and catering • Draft brief correspondence of a routine nature, prepare and edit presentation materials for senior-level meetings, reports, and documents, sometimes with limited direction • Acts as an information resource on organizational policies and procedures • Performs a wide variety of non-routine administrative tasks and support special projects or assignments • Gathers, compiles and reports on information relevant to projects/assignments • Develops effective professional relationships and partnerships with internal and external stakeholders and organizations

🎯 Requirements

• 6+ years of administrative experience required • Bachelor’s degree preferred • 5+ years of executive-level administrative support • Advanced proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams) • Internet Experience with Zoom, WebEx, Video Conferencing, BOX, SharePoint or similar software • Experience making travel arrangements, including international travel • Experience with Workday • Experience in healthcare/med device highly preferred; understanding of the medical landscape • Previous Medtronic experience • Ability to learn quickly and navigate through complex, highly-matrixed environments • Demonstrated complex problem-solving skills • Flexible and agile in a constantly changing environment • Exercises independent judgment and discretion • Ability to interact effectively with senior level executives both internally and externally • Strong teamwork and collaboration skills • Ability to work well under pressure in a dynamic environment • Good analytical and organizational skills • Excellent customer service skills • Ability to balance multiple time-sensitive tasks • Exceptional attention to detail • Excellent interpersonal and communication skills

🏖️ Benefits

• Health, Dental and vision insurance • Health Savings Account • Healthcare Flexible Spending Account • Life insurance • Long-term disability leave • Dependent daycare spending account • Tuition assistance/reimbursement • Simple Steps (global well-being program) • Incentive plans • 401(k) plan plus employer contribution and match • Short-term disability • Paid time off • Paid holidays • Employee Stock Purchase Plan • Employee Assistance Program • Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) • Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)