Operations Associate

November 1

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More Staffing LLC

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recruitment • Human Resources • outsourcing • staffing • remote work

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Description

• Location: Remote • Work Shift: EST • Work Schedule: 40 hours per week (Full-time) • Job Overview: We are seeking a dynamic Operations Associate to join our team. • This role will play a pivotal part in supporting our operational functions, finding efficiencies for our firm, and facilitating the growth of our organization. • You will work closely with the executive team to support business operations, manage internal and client projects streamline processes, implement automation, and effectively manage systems and data. • This role also entails providing comprehensive administrative support to our Founder and CEO. • The successful candidate will play a crucial role in assisting the CEO across both their personal and professional endeavors, ensuring seamless coordination and organization of daily activities. • Operational Responsibilities: Provide comprehensive operational support by managing routine tasks, automating processes, and enhancing workflow efficiency. • Conduct data mining activities to identify potential development sites for solar electric facilities. • Manage electric utility and real estate information to assess site suitability. • Assist in document preparation, drafting, and note-taking during meetings. • Collaborate with the team to integrate legacy data sets into the existing project management architecture. • Demonstrate proficiency in web-based applications and project management suites. • Contribute to the development of operational systems aimed at enhancing executive-level functionality. • Executive Support Qualifications: Manage complex calendars and schedules, prioritizing appointments and meetings effectively. • Act as a liaison between the CEO and internal/external stakeholders, facilitating communication and collaboration. • Anticipate the CEO's needs and proactively address any issues or concerns. • Maintain confidentiality and discretion when handling sensitive information.

Requirements

• Bachelor's degree or equivalent in a relevant field or equivalent practical experience. • Proven experience in operational support roles, preferably in technology, energy, or real estate-related industries. • Proficiency in project management software and CRM systems (e.g., Monday.com, Asana) • Strong analytical skills with the ability to analyze data and manage databases effectively. • A tech-savvy individual with a quick learning ability and familiarity with web-based applications. • Detail-oriented with excellent organizational and multitasking abilities. • Strong communication skills with the ability to collaborate effectively within a team environment. • Work experience with Excel &/or GoogleSheets • Stay current on AI tools as they emerge, find ways to apply them in operations, bring them to the management team, and implement them. • Previous experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives. • Exceptional organizational skills with the ability to multitask and prioritize tasks effectively. • Strong communication and interpersonal abilities, with a professional and proactive approach to work. • Proficiency in calendar management, scheduling, and office software, specifically iOS, Google Workspace, and Microsoft. • Ability to work independently and make decisions in a fast-paced environment. • Discretion and integrity when dealing with confidential information. • Flexibility to adapt to changing priorities and responsibilities.