Operations Coordinator

September 27

Apply Now

Receive Emails with Similar Jobs

More Staffing LLC

WebsiteLinkedInAll Job Openings

recruitment • Human Resources • outsourcing • staffing • remote work

2 - 10

Description

• Job Title: Operations Coordinator • Location: Remote • Work Shift: Flexible. Ideally, availability should include meetings during US hours and an overlap with the US team. • Working Hours: 30-40hrs/week • JOB OVERVIEW: We are seeking a motivated and detail-oriented Operations Coordinator and Inventory Planner to join our team. The ideal candidate will have experience in inventory management and demand planning, purchase order and/or sales order processing, invoice handling, data analysis, and logistics coordination. They should be proficient in using inventory management software such as Fishbowl or similar systems, accounting and/or billing systems such as QuickBooks Online and BILL.com, and Google Sheets/Excel. • KEY RESPONSIBILITIES: • Manage inventory using the designated system (Fishbowl), including creation of Purchase Orders, receipt of inventory produced by manufacturers, processing of manufacturer bills, and reconciliation of Purchase Orders • Creation of sales orders through the designated inventory management system and management of communications sent through and received in EDI system (SPS Commerce) • Ensure accurate and efficient handling of inventory cycles and data management. • Ensure data integrity across all systems including inventory management system (Fishbowl), accounting system (QuickBooks Online), Billing System (Bill.com) and EDI (SPS Commerce) • Coordinate with internal teams to gather data on production schedule, inventory levels, excess inventory and safety stock, shipments, and sales trends. • Work closely with the Operations Manager and Logistics Manager to streamline processes and improve efficiency. • Work with Finance team to resolve financial discrepancies related to inventory purchasing, sales orders and inventory management system • Provide reports and analysis on inventory performance and suggest improvements. • Collaborate with external partners, including 3rd party logistics providers and warehousing partners, and vendors (co-manufacturers, co-packers, freight forwarders) to optimize logistics and supply chain operations. • Stay updated on industry trends and best practices in inventory management and logistics.

Requirements

• Previous experience in inventory management, preferably in a supply chain, pharmaceutical or consumer packaged goods (CPG) industry. • Proficiency in using inventory management software such as Fishbowl or similar systems. • Strong skills in Google Sheets/Excel for data analysis and reporting. • Familiarity and experience with accounting concepts • Experience with accounting software, including QuickBooks Online, preferred • Excellent communication and collaboration abilities. • Highly Important: Detail-oriented with a focus on accuracy and efficiency. • Ability to work independently and in a team environment. • Willingness to learn new software tools and adapt to changing requirements. • Creative and independent problem solver who can independently recognize issues and concerns and come to the table with ideas for solutions • Bachelor's degree in Supply Chain Management, Logistics, or a related field (preferred but not required).