Executive Assistant

November 14

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RemoteVA

WebsiteLinkedInAll Job Openings

201 - 500 employees

🎯 Recruitment

🤝 B2B

Description

•We’re seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support a busy executive in the construction industry. •Oversee and coordinate a dynamic, fast-paced executive schedule, arrange appointments, and manage domestic and international travel logistics. •Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times. •Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress. •Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly. •Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties. •Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.

Requirements

•5+ years of experience as an executive assistant, preferably in the construction industry or a related field. •Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines. •Excellent written and verbal communication skills. •Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design. •Discretion and professionalism in handling confidential information. •Ability to work flexible hours, including evenings or weekends, as needed. •Strong problem-solving skills and the ability to work independently.

Benefits

•A collaborative, fast-paced work environment. •Opportunities for personal and professional growth. •A chance to work alongside a dedicated team in the dynamic construction industry.