Executive Assistant - People

3 days ago

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Scout Motors Inc.

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1960

🚗 Transport

Description

• Manage executive calendars, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts • Coordinate and schedule meetings, events, and project timelines. • Updates and reports on current status of cross-functional projects utilizing centralized project management tool Monitor and manage email and all correspondence. • Facilitate effective communication within the team and with other departments. • Manage travel and event logistics, including air, lodging, and transportation bookings and all expenses. • Uphold the highest level of professionalism and discretion when handling highly confidential information. • Build relationships throughout the company and with external partners as needed for efficient and effective work. • Serve as the HR Team coordinator working with the HR Leadership team as well as throughout the HR organization. • Maintain a high-level understanding of the business and how it operates while navigating continuous changes. • Provide support to new members of the team to ensure they are onboarded and integrated smoothly. • Assist in drafting and editing documents, presentations, and correspondence. • Assist with other tasks as needed. • Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators. • Seek to build community and collaborative positively across departments and with multiple executives. • Be a Scout ambassador by positively representing the company and culture.

Requirements

• Minimum 7+ years of administrative experience • Minimum of 2+ years supporting a C- Level executive in a fast-paced environment • Experience in team coordination, project management, or administrative support is beneficial • Excellent prioritization skills based on a sharp understanding of business priorities • Experience in streamlining processes and creating efficiencies • Expert organization with global calendar management, including arranging global travel • Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion • Excellent organizational and time-management skills. Strong communication and interpersonal abilities • Willingness to operate in a start-up setting, accepting fast-paced deadlines, and continuous changes with an eagerness to learn • Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution • Highly proficient with Microsoft office suite • Strong learning agility with the ability to learn quickly various systems, tools, and processes • Detail-oriented, proactive, and able to work independently. Strong problem-solving skills and a positive attitude

Benefits

• Competitive insurance including: • Medical, dental, vision and income protection plans • 401(k) program with: • An employer match and immediate vesting • Generous Paid Time Off including: • 15 days planned PTO, as accrued • 40 hours of unplanned PTO and 14 company or floating holidays, annually • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave