Board Liaison/Executive Administrator

July 21

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Seattle Credit Union

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Seattle's partner in growth and prosperity.

Mortgages • Auto Loans • Credit Cards • Checking • Savings

51 - 200

Description

• Facilitates strong and effective relationships between all elements of the Credit Union’s governance structure • Fosters collaborative working relationships between the Board Chair, Board Committee Members, CEO and Executive Team • Assists the Executive team with scheduling, travel, expense reports and special projects • Assists in scheduling and coordinating employee company-wide, Board and Committee meetings and attends all meetings • Works with Board and Committees to create and distribute the Board meeting information packet • Ensures meeting minutes are taken for all Board and Committee meetings with the exception of Executive Committee and Executive Session • Coordinates and tracks Board educational opportunities, including in-house, online, conference and external consultant training opportunities • Assists in coordinating and facilitating new Board Member and Committee Member onboarding, orientation and off-boarding • Assists Credit Union and Board in coordinating, communicating and acting on regular governance, Board Member, peer-to-peer, officer and committee assessments • Coordinates compliance and assists with the Credit Union policy review process • Works with the Board and Committees to optimize timing, quality and frequency of information distributed to the Board • Works with Committee Chairs or designee to compile all Committee reports • Prepares Board meeting minutes for approval by Board and recording by the Board Secretary • Works with Board Chair and/or Board Secretary to calendar Board events • Coordinates all on-site and off-site related meetings for the Executive team and Board (e.g., agenda’s, events, travel arrangements, lodging and meal planning, etc.) • Processes requests from Board meeting, Committee meeting and the CEO (or designee) • Creates, organizes, files and maintains accurate electronic files and manages Board Portal • Handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures • Builds and maintains relationships with and information flow to external advisors retained by the Board, as needed • Collaborates with the Executive Team and Business Leaders throughout the organization to provide timely updates on credit union strategies and initiatives through town hall and all-staff meetings • Maintains discretion and confidentiality in all Credit Union business

Requirements

• 5+ years’ experience supporting the executive level • Experience with Boards of Directors • Takes initiative, proactive and resourceful with strong problem-solving skills • High skill in troubleshooting and working under tight timelines • Excellent calendar management skills, including the coordination of complex executive meetings • Experienced with project management including managing multiple schedules, setting up communication channels, tracking successes and challenges • Experience assisting management with the creation of PowerPoint presentations • Strong knowledge of multiple platforms (i.e., Apple, Windows, MS Office, including Word, Excel, PowerPoint, Teams, Outlook and SharePoint) • Timely responsiveness and strong professional communication skills • Experience scheduling travel arrangements for management • Strong minute taking skills. • Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Visio).

Benefits

• Zero contribution medical, dental, and vision plans for employees • Generous paid time off program • 401k plan with a dollar-for-dollar employer match up to 5%