Administrative Assistant

5 days ago

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Staff Domain

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Staff Domain is a company dedicated to helping individuals build fulfilling careers by providing a dynamic and supportive work environment. With offices in various locations including Australia, the United States, the Philippines, and South Africa, Staff Domain focuses on connecting job seekers with opportunities that align with their personal and professional goals.

Business Process Outsourcing • Outsourcing Solutions • Offshore Solutions • Culture Preservation • People Welfare

201 - 500 employees

Founded 2018

🎯 Recruitment

👥 HR Tech

🤝 B2B

📋 Description

• We are looking for an organized and proactive Administrative Assistant to support the daily operations of an office environment. • The ideal candidate for this role should be able to handle a wide range of administrative tasks, including managing supplies, coordinating bookings, and providing customer service. • This role is critical for ensuring the smooth operation of administrative functions across various departments. • General Admin: Handle supply requests from Pilots either referring on to another person or ordering equipment online/through phone. • Follow up pilots on tasks assigned. • Book accommodation for pilots travelling out of area. • Assist with yearly Insurance renewals. • Complete registrations for member platforms / accreditations. • For example, Australian Tourism Accreditation Standards and Parks and Wildlife. • Audit & Compliance: Ensure compliance documents have been submitted by pilots e.g. weather reports. • Follow up continuous improvement and hazard reports. • Audit registers and programs. E.g. History Log and hazard register. • Customer Follow-Ups: Send booking confirmations and pre-flight information. • Follow up with customers post-flight for feedback and potential reviews.

🎯 Requirements

• 3+ years of related experience in administrative roles, preferably in a fast-paced environment. • Strong Communication Skills – Excellent verbal and written communication abilities to interact with team members effectively, clients, and stakeholders. • Time Management – Ability to prioritize tasks, meet deadlines, and efficiently manage workload. • Good AI Knowledge – Familiarity with AI tools and applications to enhance productivity and streamline administrative tasks. • Tech-Savvy – Proficiency in office software (e.g., Microsoft Office, Google Workspace) and adaptability to new technologies. • High Attention to Detail – Strong focus on accuracy, ensuring tasks are completed with precision and minimal errors. • Positive Personality – Professional, proactive, and team-oriented attitude with strong interpersonal skills.

🏖️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!