Executive Assistant

5 days ago

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Avaaz

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Description

• The position is at the heart of Avaaz. • The CEO office oversees each and every part of the organisation. • Provide flawless administrative support and calendar management. • Manage and monitor the CEO’s office inbox, prioritize tasks, and ensure smooth progress. • Conduct research, perform fact-checking, proofread and prepare briefings. • Provide comprehensive administrative and personal support. • Organize and coordinate schedules, meetings, travel arrangements, and logistics. • Enable efficient communication between the CEO, Deputy Director, and broader team. • Oversee administrative tasks and coordinate with the Avaaz Board. • Support additional administrative and organizational responsibilities within the Operations team.

Requirements

• Experience in an executive-level support or operations role with demonstrated track record of success; • Strong teamwork skills, comfortable in a highly collaborative team culture and a hierarchical team structure. • A growth mindset and a strong drive to challenge yourself and continuously improve. • Ability to maintain confidentiality and handle sensitive matters with discretion and diplomacy. • High professionalism, self-motivation, efficiency and results-oriented delivery on short timeline. • Ability to adjust quickly to changing conditions and requirements. • Passion and commitment to global justice, citizen empowerment, and social change. • Excellent written and verbal communication skills. • Proficient in Google Suite and online communication systems (Slack, Zoom, etc). • Excellent written and verbal skills in English; additional languages are an asset.

Benefits

• 5 weeks paid vacation per year. • 10 paid holidays per year. • Up to USD 3.000 training and development per year. • Up to USD 1.500 for language development per year. • Out-of-Home Workspace Rental.