Operations Support Officer

3 hours ago

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Avaaz

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2007

🤝 Non-profit

🌍 Social Impact

🏛️ Government

Description

• This position is an exciting opportunity at the heart of Avaaz. • The CEO office oversees each and every part of the organisation, and their assistant is an essential part of making that possible! • The CEO office is responsible for developing the vision and strategy of the organisation and delivering on our short, mid, and long term goals. • We need someone who can provide flawless administrative support and calendar management. • The ideal candidate will have a proven track record in logistics, with the ability to effectively support the CEO’s office in managing and adapting to shifting priorities. • The focus will be on providing high-level assistance to the Chief of Staff in managing priorities, executing strategic initiatives, and coordinating efforts across the CEO's office. • This role reports to the Chief of Staff, CEO Office. • Manage and monitor the CEO’s office inbox, prioritize tasks, and ensure smooth progress throughout each day. • Conduct research, perform fact-checking, proofread, and prepare briefings as needed. • Provide comprehensive administrative and personal support. • Organize and coordinate schedules, meetings, travel arrangements, and logistics for the CEO and Deputy Director. • Enable efficient communication between the CEO, Deputy Director, and broader team for seamless collaboration. • Oversee administrative tasks and coordinate with the Avaaz Board to ensure adherence to internal bylaws. • Support additional administrative and organizational responsibilities within the Operations team, including assisting with planning team retreats.

Requirements

• Experience in an executive-level support or operations role with demonstrated track record of success; • Strong teamwork skills, comfortable in a highly collaborative team culture and a hierarchical team structure • A growth mindset and a strong drive to challenge yourself and continuously improve. • Ability to maintain confidentiality and handle sensitive matters with discretion and diplomacy • High professionalism, self-motivation, efficiency and results-oriented delivery on short timeline • Ability to adjust quickly to changing conditions and requirements • Passion and commitment to global justice, citizen empowerment, and social change • Excellent written and verbal communication skills. • Proficient in Google Suite and online communication systems (Slack, Zoom, etc). • Excellent written and verbal skills in English; additional languages are an asset.

Benefits

• 5 weeks paid vacation per year. • 10 paid holidays per year. • Up to USD 3.000 training and development per year. • Up to USD 1.500 for language development per year. • Out-of-Home Workspace Rental.