Executive Assistant

November 10, 2024

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Braille Institute of America

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Braille Institute of America is a non-profit organization that offers free services to people with vision loss, ranging from low vision to complete blindness. They provide a wide array of programs including classes, workshops, support groups, and personalized consultations to help individuals adapt to their vision loss. Their services cater to all age groups, including children, youth, and adults, emphasizing education and life skills. The institute also operates a library with accessible reading materials and provides additional resources such as a telephone reader program. They aim to empower individuals with tools needed to sustain fulfilling lives despite vision challenges.

Nonprofit • Services • Accessibility

201 - 500 employees

Founded 1925

🤝 Non-profit

📚 Education

🌍 Social Impact

📋 Description

• Preparing financial statements, reports, memos, invoices letters, and other documents. • Answering phones and routing calls to the correct person or taking messages. • Handling basic bookkeeping tasks. • Filing and retrieving corporate records, documents, and reports. • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. • Helping prepare for meetings. • Accurately recording minutes from meetings. • Greeting visitors and deciding if they should be able to meet with executives. • Using various software, including word processing, spreadsheets, databases, and presentation software. • Reading and analyzing incoming memos, submissions, and distributing them as needed. • Making travel arrangements for executives. • Performing office duties that include ordering supplies and managing a records database. • Experience as a virtual assistant. • Opening, sorting and distributing incoming faxes, emails, and other correspondence. • Provide general administrative support.

🎯 Requirements

• Proven experience as an executive assistant or other relevant administrative support experience. • In-depth understanding of the entire MS Office suite. • High school diploma. • Ability to organize a daily workload by priorities. • Must be able to meet deadlines in a fast-paced, quickly changing environment. • A proactive approach to problem-solving with strong decision-making skills. • Professional level verbal and written communications skills.