Program Assistant - Social Marketing and Communications

October 24

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FHI 360

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Global health • U.S. and global education • Integrated development • Nutrition • Technology

1001 - 5000

Description

• Provide administrative, programmatic, and logistical support. • Prepare documents and reports, compile records, organize and maintain digital files, collect, and verify data, summarize and reconcile information, coordinate and maintain records management. • Serve as a primary resource for assistance in the department. • Assists domestic HIV communication program staff with administrative requests and tasks. • Coordinates technical visits, travel authorizations, procurement, expense reports, and contract agreements to support implementation of US-based programs. • Maintains databases, and data integrity and security according to quality standards and company policy. • Performs day-to–day routines independently with own initiative. • Prepares documents, reports and briefing materials for consultants, staff and clients. • Coordinates division of workload among other administrative/support staff. • Assists in the orientation/training of new administrative/support staff. • Performs entry level technical program related tasks. • Ensures documentation and reports are tracked regularly and adhere to technical standards. • Performs other related duties as assigned.

Requirements

• Associate’s degree required; bachelor's degree preferred. • 0-2 years of programs and administrative support experience; prior relevant work experience in an office setting is preferred. • Articulate, professional and able to communicate in a clear, positive manner with clients and staff. • Must be able to read, write and speak fluent English. • Prior experience in a non-governmental organization (NGO) preferred. • Interest and experience in health communication helpful. • Excellent organizational skills and superior attention to small details. • Adapts to change quickly and easily and shows willingness to learn. • Outside-of-the-box thinker and strong problem-solving skills. • Strong oral and written communication abilities. • Strong interpersonal skills with the ability to work effectively with a wide range of individuals. • Proficiency with MS Office suite. • Experience working with online project management tools/platforms a plus.

Benefits

• FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. • All US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. • Paid time off is reduced pro rata for employees working less than a full-time schedule.