Bookkeeper - Executive Assistant

September 17

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More Staffing LLC

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recruitment • Human Resources • outsourcing • staffing • remote work

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Description

• We are seeking a highly organized and detail-oriented individual to fill a dual role as a Bookkeeper and Executive Assistant. • This is a part-time position, ideal for a professional who thrives in a fast-paced, dynamic environment. • The candidate will be responsible for managing the company's bookkeeping functions while providing administrative support to ensure smooth operations. • Must know Quickbooks Online. • Maintain accurate financial records and perform regular bookkeeping tasks, including categorizing expenses and tracking income. • Oversee and ensure accuracy in the reconciliation of bank accounts, credit cards, and financial transactions. • Prepare and manage invoices, ensuring timely submission and follow-up on payments. • Monitor timesheets and expenses for contractors to ensure proper billing and payroll processing. • Provide monthly and ad-hoc financial reports to assist in budget tracking and financial planning. • Assist with email and calendar management, ensuring the executive’s time is optimized and appointments are effectively scheduled. • Help oversee contractors by tracking work progress, reviewing timesheets, and managing deliverables to ensure deadlines are met. • Support daily operations by managing administrative tasks, coordinating meetings, and streamlining workflows. • Act as a liaison between the executive and clients, vendors, and team members, ensuring clear and efficient communication. • Perform ad-hoc tasks as required to assist with the smooth functioning of the business.

Requirements

• Proven experience in bookkeeping, preferably with small businesses or in a marketing/creative agency environment. • Strong administrative skills with a background in supporting executive leadership. • Proficiency in Microsoft Office/Google Workspace. • Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision. • Excellent communication skills, both written and verbal, with strong attention to detail. • Familiarity with contractor management and project oversight is an asset.