Executive Assistant - CEO

August 29

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Information Technology • Disaster Recovery and Business Continuity • Cloud Services • Financial Services • Hedge Funds

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Description

• Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives. • Act as a liaison between the executives for internal staff and clients. • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Ensure executive calendars are up to date at all times. • Maintain client confidence and protect operations by keeping information confidential. • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. • Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data. • Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time. • Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention. • Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner. • Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike. • Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision.

Requirements

• 5-7 years of supporting senior executives and management work experience required. • Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management. • Able to adapt to different situations in an ongoing fast paced environment. • Strong MS Excel experience (Creating Formulas, Tables, Macros). • Analytical and detail oriented mindset. • Open to working additional hours as needed. • Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook). • Self-starter who is able to project manage and execute the tasks being assigned. • Exhibit a high-level of professionalism and sound judgment.