Payroll/AP Administrator

5 hours ago

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Bridgeway Benefit Technologies

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Taft-Hartley • Benefit Administration Software Solutions • Information Technology

201 - 500 employees

☁️ SaaS

👥 HR Tech

Description

• Bridgeway Benefit Technologies is seeking a highly motivated Payroll/Accounts Payable Administrator to join our team. • Reporting directly to the Controller, this role combines payroll administration with accounts payable responsibilities. • The Payroll/Accounts Payable administrator will process employee status changes impacting pay files, analyze payroll and employee expenses, manage accounts payable transactions, and create ongoing, month-end, quarterly, and year-end organization reports. • The ideal candidate is self-directed, detail-oriented, and capable of independently handling assignments in a fast-paced environment. • This is a remote position, with up to 5% travel. East coast candidates are strongly preferred. • Perform full-cycle payroll processing for 300+ employees on a semi-monthly pay cycle using the ADP WorkforceNow platform. • Calculate payroll adjustments for new employees, terminations, leaves, and other circumstances, including appropriate deductions and withholdings. • Process, verify, and update direct deposit applications, pre-notifications, and changes in check depositions. • Manage pre-note and EFT live dollar transmissions to originating banks. • Determine payroll liabilities by entering federal and state income and social security tax information, 401(k) transfers, direct deposits, wage assignments, and garnishments. • Fulfill wage garnishment requirements by completing forms, adjusting payroll records, and documenting and transmitting withholdings. • Balance payroll accounts by auditing information, identifying and resolving discrepancies, and initiating journal entries. • Collaborate with Human Resources to investigate and resolve complex payroll issues in compliance with FLSA, State Wage and Labor Codes, INS, IRS regulations, and company policies. • Process full-cycle accounts payable, including reviewing, verifying, and coding invoices accurately and promptly. • Prepare and process payments for expense vouchers and invoices, ensuring all supporting documentation is complete. • Reconcile vendor accounts, resolve discrepancies, and maintain accurate records of transactions. • Coordinate with vendors and internal departments to address inquiries and ensure timely payment of invoices. • Assist with month-end close activities by preparing accounts payable reports and reconciling balances. • Prepare and maintain accurate records for audits and compliance purposes. • Develop and generate reports related to payroll and accounts payable as needed for month-end, quarterly, and annual reporting.

Requirements

• Bachelor’s Degree in Business, Finance, or a related field • 3-5 years of experience in a payroll position, with full-cycle multi-state payroll processing responsibilities • Intermediate experience with MS Office applications, include Excel and Outlook • Ability to communicate effectively with internal and external customers/vendors • Knowledge of accounting processes • Experience processing payroll using ADP WorkforceNow • Excellent analytical and math skills, with the ability to independently analyze and solve problems • Proven experience handling sensitive payroll data • Experience with payroll system conversion and implementation is a plus