Executive Assistant - Hiring Experience

February 25

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Catena

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Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruitment

📋 Description

Work Arrangement: Remote, with flexibility to handle urgent tasks outside regular working hours. • Job Type: Full-time • Holiday Adherence: US Federal Holidays • PTO Entitlement: Standard PTO as per company policy • About Pearl Talent: Pearl Talent connects the top 1% of global candidates with leading startups in the US and EU. With a portfolio of startups backed by industry leaders like OpenAI, a16z, and Founders Fund, Pearl Talent focuses on matching highly skilled professionals with roles that drive long-term success. Pearl fosters career growth, offering candidates opportunities for promotions and global engagements. • About the Company: The company transforms artificial intelligence into a repeatable business advantage. By leveraging cutting-edge AI technologies, The company empowers businesses to solve their most pressing challenges and seize opportunities. Guided by values of truth, integrity, and excellence, The company collaborates with world-class AI experts to deliver real business value. The company thrives on innovation and agility in a collaborative, inclusive environment. • Role Overview: The Executive Assistant will play a key role in supporting the Sales & Marketing teams by managing day-to-day tasks, ensuring seamless operations, and driving strategic initiatives to completion. They will act as the right hand to senior leaders, handling both administrative and project management responsibilities. • Key Responsibilities: • Scheduling & Meeting Organization: Organize meetings for the Sales & Marketing team, including scheduling across multiple time zones, sending reminders, and preparing relevant materials like agendas or sales reports. • Coordinate logistics for in-person events, such as client meetings, or marketing campaigns. • Manage travel bookings for the team, including flights, accommodations, and itineraries, particularly for sales trips or conferences. • Communication & Documentation: Draft, edit, and manage client-facing emails and internal communications, ensuring professionalism and alignment with the company's brand voice. • Assist in creating and distributing marketing materials like newsletters, social media posts, or event invitations. • Sales & Marketing Support: Manage CRM systems (e.g., Salesforce or HubSpot) by updating client information, tracking sales leads, and generating reports. • Support marketing campaigns by coordinating timelines, tracking deliverables, and ensuring deadlines are met. • Assist with event planning for virtual webinars, workshops, including registration management and follow-up communications. • Conduct client research and prepare for meetings by gathering relevant insights, creating briefing documents, and ensuring the team has necessary materials to engage effectively. • Administrative & Data Management: Organize and maintain sales and marketing data, including campaign performance metrics, customer feedback, and sales pipeline updates. • Coordinate across tools like Slack, G-suite, Canva, and Zoom to ensure seamless communication and task management. • Provide support on ad hoc tasks such as market research, competitor analysis, or preparing client proposals to ensure team efficiency.

🎯 Requirements

Must-Haves • Highly organized and capable of managing multiple competing priorities effortlessly. • Experienced in supporting two CEOs and handling high-level executive coordination. • Strong written and verbal communication skills. • Background in handling recruitment or staffing • Project management background with experience using tools such as Asana or Trello. • Comfortable working in AI-driven environments and adapting to new technologies. Nice-to-Haves • Previous startup experience is highly desirable. • Has some experience in on boarding new clients and internal employees • Demonstrates a professional demeanor with the ability to manage sensitive and confidential information.

🏖️ Benefits

Growth Opportunities: Collaborate with world-class AI experts and professionals in a dynamic industry. • Work-Life Balance: Enjoy flexibility in work hours to maintain a healthy balance. • Competitive Compensation: Earn a competitive salary based on your experience and skills. • Professional Development: Access mentorship, training, and global networking opportunities