Administrative Assistant

March 12

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Penbrothers

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Penbrothers is a leading provider of remote staffing solutions based in the Philippines. The company specializes in helping businesses find, hire, and manage top Filipino talent, offering a seamless onboarding process and comprehensive HR support. By streamlining administrative tasks such as payroll and compliance, Penbrothers allows companies to focus on their core objectives while building effective, high-performing remote teams. Their mission revolves around humanizing growth, ensuring that both business success and employee well-being are prioritized.

Talent Acquisition • Employment and Onboarding • HR Management and Payroll • Compliance • Office Space

201 - 500 employees

Founded 2014

🤝 B2B

🎯 Recruitment

👥 HR Tech

📋 Description

• The Administrative Assistant will be responsible for ensuring efficient data management, documentation, and organization across various platforms. • The ideal candidate is detail-oriented, proactive, and comfortable working with digital tools to maintain structured workflows. • Maintain and update HubSpot to ensure all data is accurate and complete. • Review and update client accounts to keep them current. • Track campaign statuses, ensuring active campaigns are running smoothly and closed campaigns are documented. • Ensure all assigned tasks and documentation are completed properly. • Keep Google Drive and folders organized for easy access and retrieval. • Manage data storage and cleaning, ensuring accuracy and efficiency. • Assist with campaign launches, ensuring drives and documents are set up correctly. • Identify and follow up on any discrepancies or missing information. • Ensure file organization is maintained across platforms. • Provide an extra layer of review for the team’s documentation and data.

🎯 Requirements

• 2-4 years of experience in administrative support, data management, or project coordination. • HubSpot experience required (primary focus) – The focus is on administrative tasks such as ensuring files are uploaded correctly, organizing documents, flagging errors to the appropriate POCs, and owning the maintenance of the documents. • Google Suite experience preferred – Managing and organizing files within Google Drive. • Qlik experience preferred – Familiarity with data tools is a plus. • Strong attention to detail to manage large volumes of files and data accurately. • Excellent organizational skills to maintain proper file structure and ensure all materials are stored correctly. • Ability to work independently, ensuring administrative tasks are completed efficiently and accurately. • Strong communication skills to collaborate with teams and proactively address misfiled or missing documents. • Proactive mindset in identifying and resolving organizational or documentation issues.