HR Operations Specialist

March 12

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Penbrothers

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Penbrothers is a leading provider of remote staffing solutions based in the Philippines. The company specializes in helping businesses find, hire, and manage top Filipino talent, offering a seamless onboarding process and comprehensive HR support. By streamlining administrative tasks such as payroll and compliance, Penbrothers allows companies to focus on their core objectives while building effective, high-performing remote teams. Their mission revolves around humanizing growth, ensuring that both business success and employee well-being are prioritized.

Talent Acquisition • Employment and Onboarding • HR Management and Payroll • Compliance • Office Space

201 - 500 employees

Founded 2014

🤝 B2B

🎯 Recruitment

👥 HR Tech

📋 Description

• About Penbrothers: Penbrothers is an HR & remote talent management partner. • We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies. • Our Client is a national staffing firm dedicated to bridging the gap between skilled professionals and companies. • We are seeking a detail-oriented and organized Administrative Support Specialist. • This role is essential in ensuring smooth processes related to personnel management, compliance, scheduling, and reporting. • The ideal candidate will be proactive, capable of multitasking, and possess excellent communication skills. • Business & Compliance Support: BH/BHA operations, including contractor terminations and compliance tracking. • Ensure all client Master Service Agreements (MSAs) remain active and up to date. • Monitor Certificates of Insurance (COI) for Contractors to ensure compliance with client requirements. • Employee Integration & Scheduling: Oversee the onboarding process. • Administrative & Reporting: Maintain and track invoicing follow-ups.

🎯 Requirements

• 3-5 years of administrative experience, preferably in a fast-paced environment. • Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred. • Strong ability to prioritize tasks, manage multiple responsibilities, and maintain attention to detail. • Excellent verbal and written communication skills with a proactive approach to troubleshooting and issue resolution. • Ability to work autonomously, take initiative, and consistently meet deadlines with minimal supervision. • Proficient in using various tools and platforms, including CRM systems (Bullhorn), Microsoft Outlook, MS Teams, Google Sheets, and other productivity software. • Comfortable working during U.S. business hours, adapting to time zone differences as needed. • Background in operations support is a plus, with an understanding of compliance, reporting, and administrative processes.