Accounts Payable Clerk

November 3

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PETA

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animals • animal rights • farm animals • animal welfare • animal cruelty

201 - 500

Description

• Process vendor payments weekly and perform other basic accounting duties • Review, adjust, and export invoices submitted for payment into the accounting software • Add and remove users from invoice software, assist users with questions and training, troubleshoot software issues and contact the company for assistance as necessary • Work with an in-office staff member to print vendor checks weekly • Send wire and ACH payments a couple times a week using the bank account website • Print rush checks and/or send rush ACH or wire payments on an as needed basis • Make general journal entries in the accounting software as necessary, including monthly entries for reoccurring items such as dog houses and Facebook ads • Answer inquiries regarding paid and unpaid invoices • Complete monthly entries and reconciliations of prepaid, deposit, and postage accounts • Void checks and reverse invoices when corrections are required • Submit invoices and credit card expense reports for the Finance & IT Department • Review, reconcile, and enter activity from petty cash reports from remote offices • Review employee credit card expense report receipts monthly, follow up with employees on missing items, track missing items, ask for reimbursements when necessary • Assist with preparing PETA & PETA Foundation 1099 forms for U.S. vendors annually • Train new staff members on accounts-payable procedures • Generate and maintain standard operating procedures (SOPs) and generate new SOPs • Perform any other duties assigned by the supervisor

Requirements

• Basic understanding of accounting • One year of college-level coursework preferred • Proficiency in Microsoft Word, Excel and Outlook • Proven effective verbal communication skills and demonstrated comfort with speaking in public • Demonstrated excellent organizational skills and meticulous attention to detail • Proven ability to work independently with limited supervision • Proven ability to work well under pressure and meet deadlines • Ability to maintain and handle confidentiality with discretion and integrity • Commitment to the objectives of the organization