Supply Fulfillment and Accounts Payable Coordinator

2 days ago

🇺🇸 United States – Remote

🗽 New York – Remote

Although this job is listed in New York, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

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Professional Physical Therapy

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Physical Therapy • Athletic Performance • Athletic Training Services • Injury Prevention • Pre-Operative Preparation

1001 - 5000 employees

⚕️ Healthcare Insurance

🧘 Wellness

Description

• Responsible for coordinating the fulfillment of materials, equipment, and supplies from vendors to all our operating sites. • Follow through with vendors on delivery and shipment dates for fulfillment orders. • Follow up with vendors and internal customers to ensure timely payment of vendor invoices and issue resolution. • Responsible for entering and paying all cleaning invoices for all clinics as well as other miscellaneous invoices as needed.

Requirements

• Prepares supplies inventory report on all facilities. • Advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices. • Selects predetermined vendors and places orders. • Follows up on orders to ensure that materials are shipped and delivered on targeted dates. • Input orders in NetSuite purchase order system; matches with invoices for final payment and settlement with vendor. • Enter vendor payables and report assigned vendor responsibility aging for weekly approval. • Reviews statement of accounts from vendors to ensure orders are paid within vendor terms. • Follow up with vendors on payment status, billing inquiries and payment applications. • Follow up with internal department leaders for invoice approvals and POs. • Enter and pay cleaning invoices for all clinics and maintain the supplemental cleaning tracker file. • Enter and pay any other miscellaneous invoices as needed. • Special Projects as needed.

Benefits

• 0-3 years of Accounting Experience preferred but not required. • Proficiency with Microsoft Office Suite; must have strong Excel and data entry skills; must be proficient with using v-lookups and pivot tables. • Excellent communication skills are required. • Must be highly organized and detailed-oriented. • Must be able to prioritize and meet deadlines.